Applications for TRAFFIC SECRETARY to assist traffic department will be accepted effective immediately.
Major duties and responsibilities:
- Customer Service to Smithsonian users and suppliers from the traffic section services
- Service billing through Smithsonian systems
- Assign all incoming purchases to the purchase staff
- Daily update of the workflow
- Keep users inform of any changes on their Purchase Order
- Update Purchase Order for the reconciliation of user’s credit cards
- Make receipts of Purchase Orders in ERP for payments of suppliers
- Receive and process cargo services documents and delivery services
- Coordinate with the custom broker, documentation to retire the merchandise
- Answer phone calls on traffic section
- Answer e-mails of questions or concerns receive on the traffic section
- Create Petty Cash Reports
- Provide Support to the Traffic Supervisor
- Provide support o the mail and correspondence section when required
- Other duties as assigned
Location of position: Earl Tupper Center, Ancón, Panamá
Requirements:
- Fully bilingual English/Spanish
- Have completed at least junior years of college or concluded studies at a semi professional level, such as a technical career in bilingual secretary, accounting.
- Excellent knowledge of word processing (Word, Excel, PowerPoint, Internet, Microsoft Outlook).
- Excellent interpersonal relations
- Minimum 2 years of working experience
- Ability to work under pressure
- Diligent and multi tasking
Applicants should present curriculum vitae and the name and telephone number of 3 recent employment references to: Department of Human Resources, Smithsonian Tropical Research Institute, P.O. Box 0843-03092, Balboa, Ancón, República de Panamá or striohr@si.edu Applications will be received until April 22, 2011. This notice is also shown at web page www.stri.si.edu
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