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Title

Subaward Manager

Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Support, PR, Grants and IT
Location New York
Town/City WCS Headquarters, NY
Type Fixed Term and Permanent Roles
Status Full Time
Level Mid Level
Company Name Wildlife Conservation Society
Contact Name Recruitment - Global
Telephone 718-220-5886
Website Further Details / Applications
Directory Entry : The Wildlife Conservation Society, founded in 1895, has the clear mission to save wildlife and wild places across the globe.
Also Listing:
Description

The Wildlife Conservation Society (WCS) is an international conservation NGO headquartered at the Bronx Zoo in New York City working to save wildlife and wild lands and to meet global conservation challenges in over 60 countries in Africa, Asia, and the Americas. 

WCS seeks a dynamic, well-organized, hard-working, and committed team player to serve a key oversight and support role related to subaward administration. Specifically, s/he will provide day-to-day oversight of subaward management, assisting field and HQ staff in conducting pre-award risk assessments, drafting subaward agreements/amendments, and monitoring ongoing subawards. The Subaward Manager will be a resource for staff on compliance issues and should have experience and familiarity with the rules and regulations of the U.S. government, EU, and other private and public donors.

This position, based at WCS Headquarters in NY, reports directly to the Assistant Director of Compliance in Program Development and will require direct communication with field and HQ staff in WCS’s Global Conservation Program and WCS Finance Department.

PRIMARY RESPONSIBILITIES:

  • Assist staff in conducting pre-award risk assessments for current and potential partners.
  • Work with WCS’s Office of General Counsel to ensure all subaward agreement templates and letters of commitment are current with respect to WCS policies and donor requirements.
  • Assist programs in negotiating the specific terms of agreements with subawardees.
  • Develop guidance documents and act as a resource for field staff for all compliance-related issues pertaining to subawards.
  • Work with field staff to ensure subaward payments are made in accordance with agreements.
  • Complete and track anti-terrorism compliance checks of partners.
  • Assist with subgrant-related information for audits and/or Form 990 completion.
  • Develop systems to track all subaward financial and technical reporting.
  • Coordinate with Finance Managers to ensure timely internal review, monitoring, and clearance of all financial documentation and reporting associated with subawards.
  • Ensure SAP master data and electronic files related to subawards are being maintained
  • Analyze and report on the status of current and closed subawards (e.g., spending patterns, outstanding reports).
  • Guide field offices on subaward closeout procedures (e.g., documentation, distribution of inventory, retention of intellectual property, audits).
  • Perform other duties related to subaward management and compliance as deemed necessary

POSITION REQUIREMENTS:

  • Bachelor’s degree, preferably in business, finance, or accounting
  • At least five years of experience in grant/contract administration with at least one year working on subgrant administration.
  • Demonstrated knowledge of U.S. Government grant and contract compliance requirements, with knowledge of other donors a plus;
  • Strong analytical and decision-making skills
  • Effective oral and written communication in English; Spanish and/or French fluency highly desirable
  • Strong interpersonal skills and an ability to work well with a wide variety of people in a team setting.
  • Solid computer skills with expertise in Microsoft Word and Excel
  • Experience with automated financial management systems, SAP preferred.

Candidates must apply online via the WCS career portal at: http://www.wcs.org/about-us/careers.  Only short-listed candidates will be contacted for interviews. The job will be filled when a suitable applicant is found, so interested applicants are encouraged to apply as soon as possible.

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