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Senior Program Coordinator

Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Nature Conservation, Ecology, GIS
Type Fixed Term and Permanent Roles
Status Full Time
Level Mid Level
Deadline 20/12/2015
Company Name Wildlife Conservation Society
Contact Name Recruitment- Global
Telephone 718-220-5886
Email pWatim@wcs.org
Website Further Details / Applications
Wildlife Conservation Society logo
Directory Entry : The Wildlife Conservation Society, founded in 1895, has the clear mission to save wildlife and wild places across the globe.
Also Listing:
IMPORTANT:  This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders.  Other applicants need not apply.


The Wildlife Conservation Society (WCS), a U.S.-based international non-governmental conservation organization, has been at the forefront of ensuring the health of wildlife and wild places. We address problems at the interface of wildlife health, domestic animal health, and human health and livelihoods where the opportunities for infectious disease spread, environmental pollution, and other disruptions to critical ecosystems are greatest, and where proactive approaches to ecosystem health can optimize benefits for all. This work has its historical roots in the veterinary care and research that has been undertaken at the Bronx Zoo for over a century. The work of the Wildlife Health & Health Policy Program (WHHP), at the interface of wildlife, domestic animal and human health, has demonstrated that a One Health approach can build new constituencies for conservation and strengthen existing ones, while mitigating key threats to conservation.


WCS seeks a Senior Program Coordinator to coordinate and provide operational and administrative support for the Wildlife Health & Health Policy Program, with a focus on budget, financial, and grants/project management. This position is based at the Bronx Zoo in New York City, and will work closely with the Program Coordinator, Directors, field staff, and other staff based in the U.S. and international offices.




Budget / Financial Management [~55%]

  • Prepare, manage, and update all WHHP budgets, including the annual budget package, and coordinate with program staff and Country Finance Managers as appropriate.   
  • Develop budgets for government/multi-lateral agencies, foundations, and private donor proposals, in coordination with program staff, with an understanding of the overall program budget and priorities.
  • Coordinate financial management activities, including: manage and track revenues and expenses, prepare and analyze monthly budget-expense reports, coordinate expense reconciliations and budget adjustments, prepare summary reports, communicate with program staff and Country Finance Managers as appropriate.
  • Manage, review, and help prepare financial expenditure reports to government/multi-lateral agencies, foundations, and private donors, in coordination with program staff and Global Finance & Grants Management, and ensure reports are submitted on time.


Grant / Project Management [~25%]

  • Coordinate grant management activities, including: manage review and approval processes, track reporting requirements and deadlines, manage and monitor agreements through close-out, ensure full compliance with rules and regulations, send paperwork to the appropriate parties, maintain shared calendars, communicate with the appropriate program staff and WCS departments in a timely manner.
  • Implement and manage subawards/subcontracts, including: review agreements and reports, manage approval processes, develop reporting/management tools and systems, ensure full compliance, maintain strong communication with partners, coordinate with the appropriate program staff and WCS departments.
  • Assist with project management activities, including: develop and review work plans, track deliverables, develop compliance reports, coordinate communication between projects, staff, and partners.


Program Development / Communications [~15%]

  • Develop and coordinate communication outreach materials, including fact sheets, trip reports, brochures, newsletters, annual reports, and web content. Respond to media requests (e.g. photos, publications, etc.) and help maintain publication database. 
  • Assist in developing, editing, and reviewing narrative proposals and reports for government/multi-lateral agencies, foundations, and private donors; follow-up on the status of proposals; help coordinate the development, approval, and submission process with the appropriate program staff and WCS departments. 
  • Help research, identify, and analyze potential new funding opportunities that support current program priorities.


Other Administration [~5%]

  • Implement policies and procedures related to budgets, financials, and overall operations and administration. 
  • Maintain program files and databases, including grants, contracts, proposals, MOU’s, communication materials, and financial records, to ensure proper document management.
  • Assist in organizing meetings, conferences, and workshops as appropriate.
  • Represent WHHP in WCS committees and meetings as needed, and liaise with other WCS departments such as Accounting, Budget, Purchasing, Global Finance & Grants Management, Global Resources, Program Development, Office of General Counsel, Human Resources, and Payroll.
  • Coordinate operational and administrative support for all other program activities; be responsible for ensuring smooth administration both within and between the NY office and field sites. 
  • Help train and supervise volunteers and interns as needed. 
  • Help supervise biological sample shipments, permits, and compliance with applicable national and international laws. Act as a knowledgeable information source for shipping dangerous goods and regulations pertaining to such shipments.




  • Bachelor’s degree required; Master's degree in public administration or equivalent a plus.
  • Minimum 3 years experience in non-profit or private sector administration, including budget, financial, and grants/project management.
  • Minimum 1 year experience in managing U.S. federal grants and/or contracts.
  • Demonstrated ability to: take initiative and be self-directed; proactively solve problems efficiently and independently; coordinate a team through complex, time-sensitive processes and tasks; work both independently and in a team environment.
  • Excellent organizational and time management skills, including ability to handle multiple, simultaneous projects and prioritize competing demands; adapt to changing priorities; pay strong attention to detail and accuracy; follow-through and meet deadlines.
  • Excellent interpersonal skills with an ability to work with a wide variety of people from diverse backgrounds and cultures.
  • Strong writing skills and ability to produce high-quality materials, as well as clear and concise email communications.
  • Willingness to learn SAP, the WCS budget and financial system.
  • High level of proficiency in the use of standard computer software applications, including MS Word, Excel, Google platforms, and preferably desk-top publishing.
  • Knowledge or interest in conservation and health issues preferred.

This is a New York-based position and applicants must be legally permitted to work in the United States. 

Interested candidates should apply both online at http://www.wcs.org/about-us/careers, and by sending a cover letter and CV to globaljobs@wcs.org

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