Senior Conference Programme Officer

WindEurope is the voice of the wind industry - actively promoting the utilisation of wind power on behalf of member organizations in Europe and worldwide. Our resources are focused on lobbying and policy activities as well as global and national events and responding to enquiries from our members - windeurope.org.

WindEurope is seeking a Senior Conference Programme Officer to support the Association in developing programme content for WindEurope large events and coordinate the delivery of that content; and to develop and project-manage smaller educational and business events.

Job purpose

The Senior Conference Programme Officer is responsible for producing high-quality, informative, and user-friendly conference materials, and improving the interactivity of events. He/she will also be responsible for the development and implementation of outreach and engagement activities for specific audience subgroups (students & academics) and new stakeholders at WindEurope events. Through the events, the Conference Programme Team supports the Association's advocacy efforts towards EU institutions and national governments, as well as business intelligence and member-oriented activities, to help positioning wind energy as the backbone of an electrified and decarbonised energy system.

The Senior Conference Programme officer will be joining a team of 3, composed of a Head of Conference Programmes, a Conference Programme Officer and a Conference Programme Assistant.

Duties and responsibilities

Pre-event: programme setup

• Input into the planning of the programme setup for WindEurope events, manage the development of the programme including committee setup, abstracts review (if applicable), creation of sessions, invitations/notifications, preparation of sessions and online programme.
• Manage session chairs, presenters, event partners in close collaboration with advocacy, business intelligence and membership colleagues.
• Manage the setup and preparation of sessions, including writing, sending, and following up invitations, and briefing confirmed speakers and moderators. Liaise with and brief senior management as required regarding content and speakers.
• Draft and edit written communications (emails, guidelines…) and online tools (portals). Ensure clear communication and user-friendliness are a priority to for all conference related materials.
• Provide informative content for website, newsletters, leaflets, printed programme, and other relevant publications / materials.
• Liaise with the Events Team to ensure conference logistics requirements are identified and delivered (e.g., Audiovisual and technical aspects, including definition of virtual event platform requirements, room requirements, hostesses, decoration, poster boards…).
• Identify new technologies, solutions, and session formats with a view to enhancing interactivity and ensuring outstanding participant experience on- and offline.
• Contribute to the planning, development and implementation of activities aimed at reinforcing the presence and participation of specific audience groups such as students and academics and also stakeholders from other sectors that are new to wind.
• Act as a project coordinator for specific events as required.

During and post-event

• Ensure an effective working relationship between speakers’ room, AV/IT and online platform technicians, hostesses and conference room supervisors via briefings and supervision.
• Prepare and deliver briefings to chair / speakers of standard and plenary sessions, as required. 
• Contribute to preparation of post-event debriefs and reports.

Additional responsibilities

• Input into long-term planning of future events and outreach activities aimed at a specific audience subgroups and new stakeholders.

Qualifications

Experience

• 3-5 years relevant experience in conference programme development in the events sector.
• Previous experience of the energy sector and/or membership-based organisation is an advantage.
• Previous experience with audiovisual content development (video/TV) also an advantage.

Education

• Degree in communication or marketing but work experience is a valuable alternative.

Skills

• Project management skills – certification a plus.
• Excellent interpersonal communication skills (internal and external).
• Resistant to stress, able to deliver under highly time-constrained situations.
• Discretion.
• Proactive and flexible.
• Committed to quality and result oriented.
• Open to change and to take up challenges.
• Able to have both a helicopter view and an attention to detail.
• Skilled user of MS office suite (word, excel, powerpoint…).
• Experience in using contact management systems.
• Experience in running webinars and online events. Experience with hybrid events a plus.
• Experience with audiovisual content development a plus.

Language skills

• Excellent written and spoken English.
• All other languages an asset.

Offer:

• Competitive package.
• Challenging, international and enthusiastic environment.

Deadline: 11 June 2021

Note: only short-listed candidates will be contacted after the deadline.

ted after the deadline.