IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
With world attention focused on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. This leading green group, with programs from Boston to Beijing, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and a focus on results are a way of life.
Overall Function
The Senior Assistant provides executive-level support to the Vice President, US Climate and Energy in EDF’s Austin, Texas office. Using key operational skills, this is an excellent opportunity for a dedicated and skilled Senior Assistant to partner with a strong leader in the central hub of a transformational nonpartisan advocacy campaign on a complex environmental issue, and to gain knowledge of current climate and energy matters.
Key Responsibilities
- Maintain busy calendar and arrange extensive travel for VP.
- Develop schedule effectively relative to VP"s short-term needs, long-term plan and yearly goals
- Act as coordinator and manage VP"s day and maximize efficient use of VP"s time
- Prepare VP for meetings including printing documents, collecting supporting documentation and researching background information
- Keep informed about major projects; learn and stay abreast of current priorities as they relate to the VP"s goals and strategy
- Prepare written communications and correspondence on behalf of the VP, including research as required
- Answer and screen phone calls and emails
- Take messages and field questions as appropriate
- Proofread, edit, and facilitate program-wide documents and reports requiring multiple manager input
- Organize meetings with internal programs as well as outside organizations
- Create and maintain administrative and tickler systems
- Facilitate expense reports, invoices, contracts, lobbying reports and other documents requiring VP approval
- Professionally handle confidential information including administration and personnel information
- Act as liaison with other internal departments/programs and outside organizations
- Maintain social media accounts, like Twitter.
- Assist AVP, Smart Power with meetings and special projects
Qualifications
- At least 5 years' experience supporting a senior-level manager with demonstrable knowledge of impactful schedule management
- Undergraduate degree preferred
- Extremely organized and detail-oriented with a commitment to excellence
- Proficiency with MS Office applications and impeccable technical skills
- High comfort level with numbers and the ability to interpret budgets
- Strong written and oral communication skills
- Research-savvy; internet and resource proficient
- Good interpersonal skills, as this job requires frequent interaction with diverse individuals including board trustees and funders
- Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner
- Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity
- Intuitive, with a proactive focus on supporting the goals of the VP and the Oceans Program
- Formidable coordination ability in true partnership with VP
- Ability and maturity to manage up as well as down
- Excellent judgment and discretion
- Ability to focus, multi-task, prioritize and meet deadlines in a rapidly moving environment
- Enjoys a team-oriented, fast-paced and entrepreneurial culture
- Knowledge of environmental issues and/or policy is a plus
Note: This position may require travel.
Locations
Austin, TX
Due to the volume of employment applications and queries received, EDF is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.
Environmental Defense Fund is an Equal Opportunity Employer
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