We are seeking a candidate who is enthusiastic about supporting natural hazards and climate change scientific research to provide a broad range of secretarial support to our Climate Group and Sustainability Office. He or she will be required to liaise effectively with people at a range of levels of seniority and should possess a high level of service-orientation.
Key responsibilities for the position includes:
- Leading in logistical arrangements for team and organization of events for up to 30 participants (incl. flight arrangements, venues, etc.)
- Procuring of computer software and other technical equipments
- Proactive role in the assistance and support of all general administrative and coordination matters
- Booking, preparation and maintenance of meeting facilities
- Welcoming of visitors and guests
- Performing and consolidating basic web searches
- Handling of incoming faxes and post
- Any other duties as assigned from time to time
The successful candidate should possess a Diploma / Degree in secretarial studies / communications / marketing or equivalent, with at least 5 years of relevant experience in a mid to senior level support function role and have excellent English language oral, written communication and IT skills. Candidates with additional strong skills in 1-2 regional languages are preferred
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