Project Manager – Training and Career Development Coordination

The European Environment Agency (EEA) is organising an open competition with a view to recruiting a contract agent to work in the area of Human Resource management and further with a view to establishing a reserve list.

THE AGENCY:

The EEA is an Agency of the European Union (EU) and one of the decentralised Community bodies. The EEA aims to support sustainable development and to help achieve significant and measurable improvement in Europe’s environment, through the provision of timely, targeted, relevant and reliable information to policy-making agents and the public.

JOB DESCRIPTION:

Under the responsibility of the Head of Human Resource Management Group the Project Manager shall be responsible for training and career development coordination.

The position will entail the following tasks:

• Developing and implementing the yearly learning and development plans;
• Designing specific trainings for EEA staff (and take lead on procurement activities in the area);
• Coordinating and approving individual training requests;
• Managing relevant Service Level Agreements related to training matters;
• Representing the agency as training coordinator (COFO) and liaising with the European Commission on training matters;
• Assisting in describing strategically relevant competencies and design of interventions (team building, performance interventions, change management);
• Coordinating the appraisal and promotion procedure;
• Coordinating and monitoring the EEA Career Development Cycle System;
• Conducting yearly job satisfaction survey (both practicalities and support in analytical work);
• Developing and updating the agency’s training database;
• Maintaining and validating metrics related to HR (turn over, training, staffing structures, absenteeism etc.);
• Further development of metrics in a knowledge based organisation (knowledge based workers).

ELIGIBILITY CRITERIA:

Candidates applying must satisfy the following eligibility criteria on the closing date for the submission of applications:

a)      Successful completion of university studies attested by a degree relevant to the field concerned, where the normal duration of university education is 4 years or more OR successful completion of university studies attested by a degree relevant to the field concerned, where the normal duration of university education is 3 years, plus 1 year of professional experience;

b)      A minimum of 3 years of relevant professional experience after achieving the degree set out above.

In addition, in order to be eligible a candidate must:

• Be a national of one of the Member Countries of the EEA (Member States of the European Union plus Iceland, Liechtenstein, Norway, Switzerland and Turkey);
• Enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by law concerning military service;
• Have a thorough knowledge of one of the languages of the EEA Member Countries and a satisfactory knowledge of another of these languages to the extent necessary for the performance of the duties pertaining to the post;
• Meet the character requirements for the duties involved;
• Be physically fit to perform the duties linked to the post.

SELECTION CRITERIA:

Essential:

• Professional experience in training organisation and coordination;
• Professional experience in career and organisational development;
• Excellent interpersonal and communication skills;
• Ability to work with a wide range of people and management levels;
• Very good IT knowledge with query tools;
• Ability to draft clear and concise reports;
• Good knowledge of written and spoken English.

Advantageous:

• Good knowledge of the Staff Regulations of the European Communities;
• Knowledge of French;
• Professional experience in working in a European and/or international environment;

CONTRACTUAL CONDITIONS:

The successful candidate will be offered a Contract Agent contract in accordance with Article 3a) of the Conditions of Employment of Other Servants of the European Communities. The duration of the contract will be for a limited time period not exceeding three years, with the possibility of being renewed once for the same period.

The basic monthly salary of a Contract Agent before any deductions or allowances, on 1 July 2008 amounts to:

Function Group IV, grade 13 (step 1)                              EUR 3,030.19

Function Group IV, grade 14 (step 1)                              EUR 3,428.49

Function Group IV, grade 16 (step 1)                              EUR 4,389.04

To this basic salary a weighting factor is to be added (39.4% for Denmark from 1 July 2008). The salaries of Contract Agents are subject to a community tax deducted at source. They are exempt from national tax.

The place of work will be Copenhagen, Denmark.

It is brought to the particular attention of candidates that the provisions of Articles 11 to 26 of the Staff Regulations, concerning the rights and obligations of officials, shall apply by analogy to Contract Agents. These rules specify that:

“An official shall carry out his duties and conduct himself solely with the interests of the Communities in mind; he shall neither seek nor take instructions from any government, authority, organization or person outside his institution. He shall carry out the duties assigned to him objectively, impartially and in keeping with his duty of loyalty to the Communities.

An official shall not without the permission of the appointing authority accept from any government or from any other source outside the institution to which he belongs any honour, decoration, favour, gift or payment of any kind whatever, except for services rendered either before his appointment or during special leave for military or other national service and in respect of such service.”

For further information on the Staff Regulations and the Conditions of Employment of Other Servants of the European Communities see:

http://www.cc.cec/statut/index_en.htm

SELECTION PROCEDURE:

Eligibility of candidates will be assessed according to compliance with all eligibility criteria by the closing date for the submission of applications.

Eligible candidates whose application shows evidence of all required competences and skills listed under “Selection criteria” may be invited for an interview, which will be held for the most part in English. Pre-selected candidates will be asked to undergo a written test in the area of expertise required for the post.

The list of suitable candidates is submitted to the Appointing Authority who decides on the appointment of the successful candidate and the establishment of a reserve list for the post advertised. Candidates shall note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.

The reserve list for this post will be valid until 31 December 2010 and may be extended at the discretion of the Appointing Authority.

Prior to contract signature, the successful candidate will be asked:

• to provide original or certified copies of all relevant documents proving his/her eligibility, including an extract from his/her police file;
• to undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved.

PERSONAL DATA PROTECTION:

Any personal data provided by the User shall be processed pursuant to European Regulation related to personal data protection, in particular Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movements of such data. It shall be processed solely for the purposes of the performance, management and follow-up of information requested by the User. The User shall have the right of access to his personal data and the right to rectify any such data that is inaccurate or incomplete. Should the User have any queries concerning the processing of his personal data, he shall address them to the European Environment Agency.

EQUAL TREATMENT:

EEA is an equal opportunities employer and accepts applications without distinction on the grounds of sex, racial or ethnic origin, religion or belief, age or sexual orientation. Staff is recruited on the broadest possible geographical basis from among nationals of all EEA Member Countries.