PROJECT COORDINATOR
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Job Title: Project Coordinator (Operations)
Reporting to: The Country Coordinator (where applicable)
Responsible to: The Management-The Green Lion
Location: Field Projects all across India, Sri Lanka and Nepal.
PRIMARY FUNCTION
Responsible for the successful running of the project including management of volunteers, logistics and
administration of the project.
Development of The Green Lion Projects, networking and relationship management with in-country partners,
collaborators and other NGOs. Management of existing programs, setting up new programs in new locations and
assisting in developing sustainable projects in all program locations.
This post would also require a strong administrative control including management of budgets, accounts,
reporting procedures and supervision of local staff.
GENERAL OUTLINE OF THE ROLE
- To ensure the health and safety of all volunteers and field staff involved in the project, dealing with any medical
incidents should they arise, being ready to initiate and implement an emergency medical evacuation procedure if
necessary.
- Management, support and development of volunteers in all aspects of their participation on the project.
- Organization and supervision of camp activities and the schedule of camp duties.
- Preparation of a camp work schedule taking into account all relevant safety, physical, logistic and financial
considerations.
- To manage local employees.
- Administration and control of project budget, ensuring that expenditure does not exceed allocated funds.
- Site visits to various program locations.
- Quality control on all our programs.
-Management of all country relationships including current partners and collaborators,
prospective partners and other NGOs;
- Administration and control of the country office including management of HQ budgets,
production of accounts and weekly reports.
- Supervising the arrival, briefing, and deployment of new volunteers and project staff.
- Updating Program Information on the Green Lion database.
- Holding meetings with support staff and training new staff on soft skills and work style.
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- MAIN DUTIES & RESPONSIBILITIES
- To oversee and arrange arrival of new volunteers and transport, accommodation and briefing volunteers and
staff on all aspects of country life upon their arrival in country.
- To ensure that all volunteers are deployed constructively, usefully and enjoyably and will ensure the discipline
and good behaviour of all members of the project.
- To send weekly reports/ updates each Friday.
- To send monthly performance report and goal setting for the following month.
- To oversee the maintenance, servicing and repair of all project equipment and centres as necessary.
- To generate new business and build new partnerships.
- Identifying potential new programs, project locations, partners and ideas which will help in the overall
development of the organization.
- Liaising with collaborating organizations, including projects and participants to
maintain relationships.
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PROJECT COORDINATOR
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- Ensure the health and safety of all volunteers, project staff and host-country participants at
all times, dealing with any medical incidents should they arise, being ready to initiate and
implement an emergency medical evacuation procedure if necessary;
- Manage local employees, and where necessary the employment of new staff.
- Supervise and arrange arrival of new volunteers and project staff, arranging immigration,
visas, work permits, accommodation and briefing volunteers and staff on all aspects of
country life upon their arrival in country;
Oversee the maintenance, servicing and repair of all country HQ equipment, primarily the
vehicle and office equipment;
- Oversee the allocation, use and maintenance of all the Society's resources on the field
projects;
- Oversee and act as internal verifier for elements of the project field training;
- Helping as requested with any tasks concerning the work of the Society including letter
- TERMS & CONDITIONS
Contract Duration: 12 months, possibility of
extension.
Accommodation: Basic accommodation provided on
camp.
Travel: 50% Contribution towards an international
airfare will be provided on completion of the term.
Subsistence: Food provided on project site.
Subsistence allowance provided for time spent off
project site.
Salary: 150 Euros (per month) can be increased
based on experience, qualifications & performance.
Training: One Month program training on arrival.
Probation: 3 Months, once passed will be appointed
for a full year.
JOB SPECIFICATION
Education/Knowledge:
- First aid qualification - Undergraduate qualification
Experience:
- Experience of working in the field
- Experience managing and supporting volunteers
- Experience of budget management
- Experience of report writing
- Experience of project and camp management
Experience of working with
NGOs
- Experience of budget & financial
management
Experience of developing
projects
- Experience of office management &
administration
- Project management experience
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Skills: - Excellent written/oral communication &
presentation skills
- Proven leadership skills
- Administrative & time management skills
- Expedition Management skills
- Negotiation & liaison skills
- Networking and relationship
management
- Proposal and report writing
- Research skills
- Administrative & time management
skills
- Ability to manage staff
Personal Attributes: - Resilient & adaptable, with the
ability to work as a team in basic living conditions and
to work under pressure.
- Professional approach
- Ability to motivate and support others
- Physical fitness
