IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
Key Responsibilities:
A. Office Manager:
- To assist in setting up computer-based office systems, databases, mailing lists, financial systems and administrative procedures for the project.
- To assist in organising activities and meetings including booking venues, publicising and marketing, organising facilities, catering, and evaluations.?
- To deal with correspondence, and assist project staff in activities and other meetings.
- To take responsibility for gathering data and paperwork such as timesheets and attendance records, and maintain records and filing systems.?
- To contribute to the production and printing of marketing and other project material.?
- To attend relevant meetings with project staff and partners as required,?
- To assist in maintaining the project website.
- Provide administrative support for project activities and study visits, including bookings, organising accommodation & travel arrangements.
B. Financial Management.
- Record all incoming monies and outgoing expenditure on a week-to-week basis and provide end of month and quarterly summary to management.
- Allocate and monitor expenditure against all funders and produce monthly figures against each.
- Monitor internal budgets against funders, funders budget lines and internal budget and keep management informed especially when expenditure is close to or more than the total budget allowances.
- Administering and processing quarterly claims from overseas, international and other project partners .
- Prepare cheques for signing and liaise with bank to ensure cheque books and paying in books are always available, and ensure that these are signed as necessary.
- Keep records of all outgoing invoices/claims and make management aware of when paid/not paid.
- Administer payment of salaries and ensure that information is provided as necessary.
- Ensure that all payments are made to the Inland Revenue and Companies House within the required timeframe.
C. Office Management
- Assist and provide administrative support to the Managing Director where necessary.
- Order stationary supplies for the Sazani Associates, and maintain and develop stationary cupboard.
- Operate and maintain the telecommunications and postage systems and respond to requests for membership packs/information as appropriate.
Person Specification Projects Administrator
| a |
Relevant HE qualification in business and or financial administration |
Application Only |
| b |
Demonstrate an understanding of project finance and budget administration preferably with experience of afdministering EU project funding |
Application & Interview |
| c |
Competent ICT skills using Microsoft Outlook, word, excel and experience of Quickbooks is essential. |
Application & Interview |
| d |
Must demonstrate experience of successfully managing and prioritising a large and varied workload. |
Application & Interview |
| e |
Must demonstrate experience of producing written reports a high standard displaying good spelling, punctuation and attention to detail. |
Interview |
| f |
Must demonstrate experience of working without close supervision e.g., complete tasks/projects within agreed timescales. |
Interview |
| g |
Must be able to work outside of normal office hours occasionally (and with notice) to deal flexibly with a fluctuating workload. |
Interview |
| h |
Must be willing to work as a member of a team and be able to demonstrate an understanding of what is meant by effective team working. |
Interview |
| i |
Must demonstrate an understanding of project delivery, development and evaluation. |
Interview |
| j |
Must be able to demonstrate an understanding and commitment to the ethos and values of Sazani Associates. |
Interview |
A few important points;
Your CV must be in a PDF or Word file named CVYournameOM and your covering letter must beCLYournameOM otherwise your application will be deleted.
You must have experience of using Quickbooks or you will not be shortlisted.
You must have experience of administration or office management and have a HE qualification supporting this type of work or you will not be shortlisted.
Only those shortlisted will be contacted.
|
