| Description |
IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
Under the overall guidance of the designated supervisor if applicable, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.
The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and other offices as required to exchange information and support programme delivery. The detailed TOR can be downloaded on http://un.intnet.mu jobs section. | Duties and Responsibilities | 1. Supports the formulation of programme strategies and the Country Programme Action Plan and implementation of operational strategies focusing on achievement of the following results: - Collection, analysis and presentation of information for identification of areas for support and programme formulation.
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
- Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.
- Participation in recruitment processes including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels.
- Supports procurement processes for CO, NEX/DEX projects and at the request of other Agencies
2. Provides effective support to management of the CO programme focusing on the achievement of the following results: - Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
- Presentation of information for audit of NEX projects.
3. Provides administrative support to the Programme Unitfocusing on achievement of the following results: - Preparation of non-PO vouchers for development projects.
- Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Preparation and Budget check for requisitions, POs and vouchers.
- Ensures provision of logistical services including purchase of tickets and PO preparation; arrangement of shipments; vehicle maintenance organization; conference facilities arrangements, Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
4. Supports resourcemobilizationfocusing on achievement of the following results: - Review of contributions agreement, managing contributions in Atlas.
5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results: - Participation in the trainings for the operations/ projects staff on programme.
- Contributions to knowledge networks and communities of practice.
| Competencies | Corporate Competencies: - Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Demonstrates commitment to UNDP’s mission, vision and values. Functional Competencies:
Knowledge Management and Learning - Shares knowledge and experience
- Encourages office staff to share knowledge and contribute to UNDP practice areas
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness - Ability to perform a broad range of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets.
- Sound knowledge of financial rules and regulations
- Ability to provide input to business processes re-engineering, implementation of new system
- Plans, prioritizes, and delivers tasks on time
- Contribute practical ideas and approaches to deal with challenging situations
- Demonstrates effective written and oral communication skills
- Pursues own personal and professional development
- Executes day-to-day tasks systematically & efficiently
- Uses Information Technology effectively as a tool and resource
Leadership and Self-Management - Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates openness to change and ability to manage complexity
| Required Skills and Experience | Education: - Secondary Education preferably with specialized certification in Accounting and Finance.
- University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
Experience: - 3 to 5 years of relevant administrative, programme or procurement experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language requirements: - Fluency in both written and spoken English.
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