Program Coordinator, Energy Program Operations

The Program Coordinator reports to the Project Manager, Energy Program Operations and provides vital programmatic and administrative support by developing and implementing efficient protocols for project tracking, program expenses, invoice and contract management, scheduling, and meeting and event planning for projects designed to help advance the goals of the Energy Program. This position supports team members located in different time zones and countries within the Energy Program so the ability to work independently with minimal supervision is required. The Program Coordinator proactively solves problems and independently troubleshoots and addresses issues that arise and possesses strong communication skills. This is a challenging role requiring advanced organizational and time management skills, great attention to detail and the ability to respond to quickly shifting priorities.

Program Overview

EDF’s Energy program works to reduce the climate, health, and environmental impacts of the current energy system while accelerating the transition to a low carbon energy economy with clean energy access for all. We have successfully won climate and clean air protections across North America and internationally, including playing an instrumental role in the passage of sweeping clean energy legislation in California and Illinois; establishing oil and gas methane pollution as a priority environmental issue; and prompting regulation of oil and gas methane in the United States, Canada, and Mexico.

Responsibilities

• Work with program management, program staff and program finance staff to help maintain and monitor budget.
• Update monthly project forecast. In collaboration with the Program Financial Analyst, review monthly reports of actual vs. budget results; investigate, and explain variances from budget for income and expense line items; and advise program managers, program staff and finance staff on trends and issues of concern.
• Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities and projects for the team and preparing correspondence and reports as needed.
• Administer domestic and international contracts for consultants, including assistance in writing and processing contracts and working with program staff and consultants to ensure the fulfillment of contractual obligations and timely submission of invoices.
• Maintain schedules and provide travel arrangements for program leadership (Associate Vice President & Senior Director).
• Conduct the administrative processes of the team, which include expense reports, budget maintenance and invoice processing. Follow through with finance staff to ensure payments are made and consultants apprised. 
• Manage other administrative tasks associated with staff, consultants and interns, including logistics, office needs, and telecommunications.
• Assist in preparation of legal and regulatory filings, including tracking key submission deadlines, associated financial reimbursements, and preparation of reports on progress. 
• Assist Program staff and other colleagues to better communicate and coordinate on joint projects.
• All other duties and responsibilities as assigned.

Qualifications

• Bachelor’s Degree required.
• 3 or more years of professional experience
• Creativity, energy, attention to detail and the ability to multi-task and get work done under pressure.
• Experience with budgeting, accounting and/or bookkeeping.
• Excellent project management and administration skills.
• Strong verbal and written communication skills.
• Ability and willingness to work as a strong team player and independently as a self-starter.
• Ability to manage and prioritize diverse, simultaneous tasks.
• Proficiency in the use of PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Interest in environmental advocacy is strongly preferred.
• Paralegal experience preferred
• Fluency in another language strongly preferred.

Travel
10% or less is expected for this position.

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.