EDF pioneered the NGO-corporate partnership model, and over the past twenty years has worked with leading companies such as Walmart, McDonald's, FedEx, and KKR to protect human health and the environment by reducing the lifecycle environmental impacts of products and services, and by incorporating environmental considerations into business culture and decision-making. Our projects are designed to achieve significant environmental results, generate business benefits for our corporate partners, and create new industry-wide best practices. For more information on our work, see edfbiz.org.
Overall Function
The Program Assistant will provide administrative and program support to the Corporate Partnerships Program (CPP) team members primarily in the Washington, DC office under the supervision of the Corporate Partnerships Managing Director.
Key Responsibilities
The Program Assistant will:
- Arrange meetings, appointments, conference calls, and coordinate travel arrangements for multiple professional staff members.
- Draft, develop and distribute correspondence.· Create, proofread, edit, and format documents, spreadsheets, and reports.
- Photocopy, fax and mail materials as needed.
- Work with Project Managers on preparing reports for printing.
- Work with printer/designer for reports.
- Work with Program Staff in support of their projects.
- Maintain Salesforce.com contact management system through organizing records and updating information.
- Maintain files, electronic “rolodex entries” and other online databases.
- Process Expense Reports and AmEx statements.
- Process consultant contracts and submit invoices as needed.
- Assist with tracking invoices and expenses paid on consultant contracts.
- Track monthly expenses for designated projects within CPP.
- Assist with planning and events logistics as needed.
- Backup other CPP program assistants as needed.
Qualifications
For the Program Assistant position, we are seeking a highly organized, detail-oriented self-starter with a background in the business and/or non-profit sectors. The qualifications for this position include but are not limited to:
- Bachelor’s degree.
- One to two years of relevant office experience in business or non-profit experience preferred.
- Excellent writing, proofreading and clerical skills.
- Computer proficiency in Microsoft Office, Outlook, Excel and PowerPoint.
- Ability to oversee details of complex projects with high level of accuracy and attention to detail.
- Ability to juggle multiple tasks in a high-pressure environment.
- Ability to prepare publication-quality scientific graphs and figures.
- Good communication skills including the ability to communicate obstacles.
- Ability to work independently while managing various tasks.
- Ability to work in a team environment with individuals who maybe located in other remote offices.
- Ability to receive and prioritize work from several professionals.
- Proficiency in Salesforce.com a plus.
Department/ Location
This position will be located in EDF’s Washington, DC office.
Start date
The target start date is July 2, 2012.
Due to the volume of employment applications and queries received, EDF is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.
Environmental Defense Fund is an Equal Opportunity Employer
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