IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
The program assistant provides program and administrative support for the Land Trust Accreditation Commission’s accreditation program. He/she helps ensure that the Commission’s office functions as smoothly and efficiently as possible. The position is a full-time permanent position starting immediately. The program assistant is expected to be in the Saratoga Springs office during regular business hours.
The program assistant is part of a team that helps implements the Commission’s values of integrity, accountability and service. He/she is often the first line of contact for individuals seeking information about the accreditation program.
Qualifications
- A minimum of two years of professional experience
- Degree from a 4-year college (or a two-year degree and commensurate experience)
- Interest in land conservation and working for a mission-driven organization and knowledge of land trusts a plus
- Strong verbal and written communication skills
- Ability to work well with the public in potentially challenging situations
- A customer service philosophy
- Extraordinary attention to detail
- Experience establishing and maintaining recordkeeping systems
- Understanding of and willingness to adhere to strict confidentiality policies
- Ability to work effectively without daily supervision and also as part of a team
- Flexibility, creativity, and sense of humor
- Computer proficiency (familiarity with Microsoft Office and database programs required)
- Ability to lift 30 pounds
Duties
- Coordinate meetings of, and relationships with the Commission and other teams of people, including:
- Track Commission meeting travel logistics.
- Help prepare materials, reports, minutes and other products for Commission or committee meetings.
- Schedule review team and other Commission conference calls.
- Other tasks to assist the Commission and others in carrying out their work.
- Help manage the accreditation application review process, including:
- Communicate with applicants about application status.
- Enter data into and manage applicant database.
- Assist with public comment process.
- Manage applicant correspondence.
- Track applicant successes and program trends as time permits.
- Assist in applicant tracking, program outreach and communications, including:
- Maintain list of eNews subscribers in IMIS database.
- Help prepare Commission exhibits, presentations and other promotional materials.
- Assist with the management of communications about the program.
- Track RSVPs and attendance for events.
- Develop and maintain meticulous recordkeeping systems, including:
- Assist in archiving program records.
- Enter database information.
- Maintain smooth office and administrative operations, including:
- Answer phones.
- Manage Commission mail, copying and shipping needs.
- Complete filing and related tasks.
- Complete other duties as assigned.
Benefits
This is a full-time permanent position. Competitive salary and benefits provided.
Contact
Send resume and cover letter via email to hr@lta.org. If email is not an option, applications will be accepted by mail to Human Resources Manager, Land Trust Alliance, 1660 L Street, NW, Ste 1100, Washington, DC 20036. Resumes accepted until June 30, 2011.
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