IMPORTANT:  This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders.  Other applicants need not apply.

 

CAT Charity Job Description  Post Graduate Administrator ACM ·        Location; Courses Office ·        40 hours per week. Flexible working required including some evening, weekend and overnight on call ·        £  13,900  plus 2% pension option ·        Six month probationary period _______________________________________________________________________ Responsible to: Course Director Responsible for: no line management responsibilities Liaises with: all other departments Scope The Centre for Alternative Technology (CAT) demonstrates ecologically sustainable methods and technology to the public from its 40-acre site in the hills of West Wales. It aims to inspire, inform and enable society to move towards a more sustainable future. The Centre is managed along cooperative principles. The residential courses department currently has 8 administrative staff - the Course Director (full time), Assistant Course Director (full time), Short Course Administrator (full time), Course Technician (full time), Post Graduate Administrator MSc AEES (full time), Post Graduate Administrator MSc REBE (full time), Events Manager (full time) and cleaner (part time). There is a full residential programme running throughout the year generating an income of approximately £2m.The CAT Graduate School of the Environment runs a series of postgraduate courses and employs 15 academic staff, a full and a part time Administrator. This is a full time, 5-day week (40 hours) post based in the Course Office at CAT. It will involve working occasional weekends and evenings on a rota basis. The bulk of the work will be the administration of the MSc Architecture: Advanced Energy and Environmental Studies course run in conjunction with the University of East London. (UEL)The Department is currently in an exciting expansion phase. A new £6m educational complex - The Wales Institute for Sustainable Education (WISE) is due to open in 2009.  

Responsibilities

  

• Answering telephone, postal and email enquiries from potential and current students and staff
• Responsibility for routine course administration
• Responsibility for maintaining the MSc AEES database.
• Liaising with potential students and preparing for enrolment
• Enrolling students, including liaison with the CAT Student Finance Clerk and the Course Administrator at the UEL
• Reporting to UEL as required
• Attend meetings at UEL as required

·        Taking bookings for modules and preparing accommodation lists·        Preparing rooms and trouble shooting during the modules·        Liaison with the Marks Administrator and the Programme Leader

• Assisting with marketing of the MSc AEES and contributing to the maintenance and development of the Graduate School web site
• To liaise with the MSc REBE Course Administrator and MSc AEES Distance Learning Student Support Officer and act as a back up
• Assisting with compliance with Health and Safety regulations
• Other duties as required by the Course Director

 Co-operative Responsibilities 

• to attend staff and other meetings as required and assist other Courses colleagues in their cooperative management duties
• to undertake cooperative rota duties
• to comply with health and safety requirements
• to undertake any other duties as requested by the elected Management Group, Overview

  

Essential Criteria

Desirable Criteria

ü      experience of working as an administrator in a busy officeü      excellent and demonstrable interpersonal skillsü      good general level of numeracy and literacyü      good organisational and time management skillsü      good telephone mannerü      enthusiastic and positive dispositionü      demonstrable good office skills with full computer literacy, including experience of using spreadsheets, word processing, data bases, internet and emailü      ability to work as part of a team or under own initiativeü      ability to work with people at all levels within and external to the organisationü      ability to undertake and tolerance of dealing with routine tasksü      interest in, understanding of and willingness to act upon environmental issuesü      willingness to undertake trainingü      general awareness of Health and Safety issues.

ü      Experience of marketing ü      previous experience of course or conference organisation ü      experience of web design and maintenanceü      first aid training.ü      welsh speaker