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Title

Personal Assistant to CEO & Research Assistant

Posted
Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Campaigns, Support, Communications
Location
Salary Additional Information £24,000-£34,000 depending on experience.
Type Fixed Term and Permanent Roles
Status Full Time
Level Mid Level
Deadline 14/06/2015
Company Name ClientEarth
Contact Name
Website Further Details / Applications
ClientEarth logo
Directory Entry : Environmental Jobs with ClientEarth. We work to protect the environment through advocacy, litigation and research. We use the best scientific and policy analysis when choosing strategic directions. Our legal action, whether in advocacy or in cases before courts and administrative bodies, is built on solid law and science.
Also Listing:
Description
IMPORTANT:  This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders.  Other applicants need not apply.

 

We have an exciting and challenging opportunity for a reliable and experienced Personal Assistant to join our team in London. You will gain valuable experience working in a vibrant and growing international organisation dedicated to protecting the environment. Your primary responsibility will be providing a wide range of essential organisational support to the CEO (and, when time allows, the COO) in all ClientEarth matters, including administrative assistance and diary management. In addition, this role will require a more substantive contribution to the organisation: in depth research tasks in various environmental fields. The Personal Assistant is also the main point of contact for all members of the Board of Trustees and the Senior Management Team (SMT).  

This role is based in ClientEarth’s London office.


About you

The successful candidate will be highly organised, efficient and able to handle a number of competing priorities, with excellent written and verbal skills in English. You will need a professional and friendly manner and be able to establish good working relationships with the SMT, the Board of Trustees, and with colleagues throughout the organisation. This position requires lots of energy, focus and adaptability.


About us

ClientEarth is a public interest environmental law group founded in 2007. ClientEarth brings together law, science and policy to create practical solutions to key environmental challenges. Working in partnership with civil society and policy-makers, ClientEarth is committed to securing the rights of citizens and civil society to participation, information and justice in environmental matters. In Europe and beyond, ClientEarth’s 75 strong staff includes legal experts qualified in more than ten jurisdictions based in offices in London, Brussels and Warsaw and with lawyers in Ghana, Gabon and Congo Brazzaville. Our programmes cover environmental justice, biodiversity, climate and forests, climate and energy, and health and environment. 


 
Job description


Job focus

The Personal Assistant’s primary responsibility will be providing a wide range of essential organisational support to the CEO (and, when time allows, the COO) in all ClientEarth matters, including administrative assistance and diary management. In addition, this role will require a more substantive contribution to the organisation: in depth research tasks in various environmental fields. The Personal Assistant is also the main point of contact for all members of the Board of Trustees and the Senior Management Team (SMT), and manages all governance processes for the organisation.   


Working relationships

You will report directly to the CEO and the COO. You will work very closely with the CEO, the COO, SMT and ClientEarth Trustees and benefactors around the world. 


Job responsibilities

CEO support

  • Manage the CEO’s diary to ensure effective scheduling of meetings, events and activities;
  • Organise and manage ClientEarth events, including: fundraising events, staff summer party, Christmas party;
  • Act as a point of contact for internal and external enquiries in relation to the CEO;
  • Coordinate travel, accommodation and logistics for the CEO, the COO and SMT;
  • Assist the COO with similar tasks when time allows.


Governance management

  • Organise board meetings and board book;
  • First point of contact for Trustees and patrons;
  • Ensure filing of official documentation with the Charity Commission and Companies' House;
  • Construct meeting agendas and take minutes.


Research

  • Support the CEO and the COO with research to prepare for meetings and conferences on a broad range of environmental topics.


Experience & knowledge 

  • Minimum 2 years experience in a similar role (essential);
  • Good knowledge of administrative processes;
  • Experience of responding to competing deadlines and managing multiple tasks and priorities within a working environment;
  • Relevant international experience (desirable).


Competencies & skills

  • Excellent organisational skills and efficient management of multiple tasks and priorities;
  • Excellent interpersonal and teamwork skills, with ability to foster positive working relationships with diverse internal and external actors;
  • Diplomacy and ability to deal with confidential information on a regular basis;
  • Excellent writing, editing and verbal communication skills;
  • Ability to execute work independently and proactively;
  • Strong computer skills (Microsoft suite – Word, Excel, Outlook, PowerPoint, Wordpress and databases);
  • Ability and willingness to travel, nationally and/or internationally.


Location

This position will be based in London.


Salary

£24,000-£34,000 depending on experience.



To apply

Please send us your CV and a cover letter explaining your interest in joining ClientEarth and the contribution you believe you could make to the organisation. Please make sure you demonstrate how you meet the essential criteria and competencies of the role. 

Please include “ClientEarth London PA to CEO role” in the email subject line, and identify the documents you are sending by including “[your name] cover letter” and “[your name] CV” in the file name.

Please address your application to: 

James Thornton, CEO, 
ClientEarth, The Hothouse, 274 Richmond Road,
London E8 3QW 

or send it by email to:

jobs@clientearth.org 

Recruitment is open now and you should send your application as soon as possible. 

Applications close on 14 June 2015. 

Please note that ClientEarth will only consider candidates who have the legal right to work in the country where this post is based.

If you have any questions about the role or recruitment process, please contact Patricia Del Rio  ( pdelrio@clientearth.org).

Equal Opportunities
ClientEarth aims to be an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment.

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