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Title

Part-time Administration Assistant, London
Posted
Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Sustainability, Climate, CSR, EMS
Location England (London & Greater) - UK
Type Fixed Term and Permanent Roles
Status Part Time / Per Day
Level First Level
Deadline 01/10/2011
Company Name ClientEarth
Contact Name
Website Further Details / Applications
ClientEarth logo
Directory Entry : Environmental Jobs with ClientEarth. We work to protect the environment through advocacy, litigation and research. We use the best scientific and policy analysis when choosing strategic directions. Our legal action, whether in advocacy or in cases before courts and administrative bodies, is built on solid law and science.
Also Listing:
Description
ClientEarth is a non-profit public interest environmental law organisation headquartered in London with offices in Brussels and Warsaw. We are seeking an experienced Administration assistant with the skills and organisational drive necessary to support our administration team in London.

The London administration assistant role forms part of a significant build-out of ClientEarth’s core administrative capacity. A strong administration team will lead internal communication within and between ClientEarth’s offices.
The successful applicant will be required to fulfil a broad and interesting range of duties, including:
  • Support the administrator in core administrative duties and assisting in the day-to-day running of the London office      
  • Being a contact person for external enquiries, including answering the phone and sorting post    
  • Supporting the management of the day-to-day relationship with our IT external consultant, and other suppliers     
  • Travel booking, ordering stationery, supplies and small office equipment     
  • Keeping track of invoices and working closely with the finance team in London to ensure suppliers are paid promptly     
  • Provide support to the finance team to ensure data entry is completed on time    
  • Maintaining induction materials for staff and interns in London and supporting the London administrator in the management of the new starter process to ensure recruits have the necessary tools to begin work on day one      
  • Assisting the London administrator in maintaining and developing ClientEarth’s global office systems, including:
    o    contacts database
    o    document management system     
  • Providing basic office support to our London legal team, including:
    o    managing and demonstrating document templates in Word and PowerPoint
    o    basic training in Word and PowerPoint
    o    printing and binding reports     
  • Working closely with the administrators in London, Brussels and Warsaw to ensure consistency of approach across offices     

About you:

Key soft skills: prioritisation, communication, organisation

You will have at least two years experience of administrative work. Previous experience with document management systems will be highly advantageous.

You will be highly organised and confident, with excellent written and verbal skills in English. You will be passionate about the environment.
A strong working knowledge of Word, PowerPoint and Excel is required. Experience with databases is an advantage, and a willingness to engage in IT-related tasks.
We are looking for a reliable, self-motivated individual who thrives in a team environment. The successful applicant will be solutions-oriented, able to bring imagination and initiative to the role, and will be comfortable working closely with senior staff, and with colleagues from throughout Europe and beyond.

This position is to work part time, 4 hours per day (20 hours per week)

Start date

As soon as possible in September/ October 2011.

Salary

£20,000-22,000 depending on experience (£10,666-11,733 pro-rata).

To apply

Please send us a CV and a cover letter, explaining your interest in joining ClientEarth and the contribution you believe you could make to the organisation. Please address your application to James Thornton, Chief Executive, ClientEarth, The Hothouse, 274 Richmond Road, London E8 3QW and send it by email to jobs@clientearth.org This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Please include “ClientEarth London Administration Assistant role” in the email subject line, and identify the documents you are sending by including “[your name] cover letter” and “[your name] CV” in the file name.

Recruitment is open now and you should send your application as soon as possible. We will review applications as they are received and we may interview candidates before the closing date.

If you have any questions about the role or recruitment process, please contact Patricia Del Rio ( pdelrio@clientearth.org This e-mail address is being protected from spambots. You need JavaScript enabled to view it ).
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