IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
Reporting to: President and the Vice President
Holidays: 4 weeks, plus 4 days Christmas-New Year office closedown
Salary: Commensurate with experience
Closing date: Friday 21 January 2011
Job Type:
The PA role provides administrative support to the President and the Vice President; dealing with correspondence/visitors; assist with management of projects; liaison with internal and external contacts. This role provides basic office day-to-day management and services in the areas of household, cleaning, health & safety, fire, supplies, security, and personnel administration, etc. Demanding environment.
Duties include:
- To work in close co-operation with directors and staff to ensure smooth information flow to and from directors.
- Support and assist the President and the Vice President in the organisation and execution of campaign and fundraising activities, as necessary.
- Support and assist in the management of the ADI group of organisations, as requested.
- Dealing with correspondence; telephone messages.
- Meetings: taking minutes of meetings, printing off, filing, indexing; distribution of papers; liaison with board members; maintaining records of grants; organisation of meetings and refreshments.
- Company Secretarial: Assistance to President with Company Secretarial matters as directed.
- Opening and distributing department mail; maintaining mail logs;
alerting directors to key information.
- IT/Network Administration (liaison with outsourced IT consultants only)
- Personnel records/administration (attendance records),
- Office Management:
- Liaison with building management, maintenance/security matters
- Office equipment, purchasing, maintenance & household supplies
- Health and Safety (liaison with outsourced HR consultant)
- Supervision of receptionists/junior staff/volunteers etc.
Qualifications and Qualities:
- Educated to degree level or equivalent.
- Min. 2 years PA experience, preferably at senior level.
- Good IT/internet skills, particularly Word, Excel, Powerpoint and Access.
- Good organisation and time-management skills.
- Excellent communication skills – written, oral and presentation.
- Self motivated, with total commitment to the aims and objectives of ADI.
- Flexible, positive approach to work; responds well to demanding environment.
- Team player, supportive of others.
- Vegetarian preferred.
Please, no phone calls about this job; no agencies please.
For application pack, apply with CV/resume to:
execassist@ad-international.org
Please note, we will only respond to applicants who meet the required skills and experience.
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