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Title

Overseas Operations Officer

Posted
Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Environmental, CSR & Sustainability
Location
Town/City London
Salary (Minimum)
0
Salary (Maximum)
15000
Type Fixed Term and Permanent Roles
Status Full Time
Level Mid Level
Deadline 08/01/2020
Company Name Frontier - The Society for Environmental Exploration
Contact Name Alex Gardner
Telephone 0207 613 2520
Fax 0207 613 2992
Email staffing@frontier.ac.uk
Website Further Details / Applications
Frontier - The Society for Environmental Exploration  logo
Directory Entry : Frontier was established in 1989 as a non-profit conservation and development non-governmental organisation (NGO) dedicated to safeguarding biodiversity and ecosystem integrity and building sustainable livelihoods.
Also Listing:
Description

OVERSEAS OPERATIONS OFFICER

 

Job Title:Overseas Operations Officer

Reporting to:Head of Development & Operations Manager

Responsible to: Head of Development & Managing Director

Location: Frontier Headquarters, London

 

PRIMARY FUNCTION

To assist the Operations Managers in the operation and administration of Frontier’s overseas conservation, teaching & community projects, expeditions and volunteer houses.  The role includes the day to day support for the field projects including budgets, equipment, communications, procurement, staff and transportation and also comprises a large element of human resources for both the overseas projects and London HQ.  To supervise the science and research aspect of expeditions and field projects including staff, communications, project and scientific reporting, and promotion.

 

GENERAL OUTLINE OF THE ROLE

Manage the following with direction and training from the Operations Managers;

- Responsibility for the recruitment, interviewing, briefing, training, appraisal and ongoing development of staff in the field.

- Collating and reviewing internal reports and equipment inventories from projects;

- Sourcing, purchasing, and despatching equipment for field projects and London office;

- Communication with overseas projects, expeditions and country HQ’s

 

MAIN DUTIES & RESPONSIBILITIES

Human resources:

- Manage online job vacancies and advertising and current staff profiles;

- To screen incoming job applications and respond to applicant queries;

- Arrange and conduct London, USA and field staff interviews and to make recruitment decisions alongside the Operations Manager;

- Prepare staff contracts, addendums and documentation, ensure all relevant paperwork and tests are completed before deployment;

- Implementing the Field Staff Training and Induction days (minimum 10 per year) for field staff;

- Assist in the preparation and processing of field staff wages.

 

Operations:

- Communicate weekly via situation reports and phone calls to designated field projects, expeditions and country HQ’s;

- Ensure that all communications are recorded effectively;

- Monitor project activities through reporting and updating system and advise or enforce change as necessary;

- Ensure that internal reports are provided in the correct format and on time;

- Monitor projects through reporting system and advise or enforce change as necessary.

 

Logistics:

- Collate requests for equipment from staff and provide feedback;

- Identification of suppliers and the purchase of equipment for projects and London;

- Managing invoices for equipment purchases (in cooperation with the Accounts Department);

- Sourcing potential sponsors and donors of equipment;

- Oversee and coordinating the packing and despatch of equipment to field projects, expeditions and country HQs;

- Advise on repair, servicing and supply queries from project staff.

 

Others:

- Supervise Research and Development Interns in analysing data and writing scientific reports, popular news articles and funding proposals;

- Respond to research proposals and survey or data collection queries from field staff;

- Assist other London HQ staff, as necessary, including presenting at volunteer recruitment sessions and assisting at quarterly Briefing Weekend and Training Weekend;

- Any other tasks as required by the Operations Manager, Head of Development or Managing Director.

 

TERMS & CONDITIONS

Contract Duration:Permanent

Working Hours:9.30am – 5.30pm during weekdays. Some evenings and weekends as the role require

Salary:£15,000 per annum (dependent upon skills and experience)

Leave Entitlement:20 working days excluding public and bank holidays

Training:Initial training and on-going professional development

 

JOB SPECIFICATION

EDUCATION/KNOWLEDGE:

Essential

-Educated to degree level in a relevant social science or environmental discipline

Desirable            

- Relevant Master’s degree

 

EXPERIENCE:       

Essential

- Office and administration experience

- Managing a team of staff and resources

- Proven logistical coordination abilities

- Recruitment and preparing contractual agreements

- Working in a dynamic environment as part of a small team

- Experience of working in difficult field research conditions in a developing country

- Knowledge of conservation, travel and development issues

- Working as part of a team

Desirable            

- Working with NGOs

- Fund-raising through donor agencies

- Writing promotional material

 

SKILLS:    

Essential

- Excellent report-writing and presentation skills

- Excellent numerical skills

- Strong administrative and time management skills

- Ability to work without supervision, and to be a proactive team member

- Good IT skills, particularly a good working knowledge of spreadsheets and word processing

Desirable

- Hold a full, clean driving licence

- French, Spanish, Cambodian, Kiswahili, or Malagasy language skills

- Scuba diving and scuba diving equipment maintenance

- Understanding of basic equipment maintenance

 

PERSONAL ATTRIBUTES:       

Essential

- Commitment to conservation

- Flexible approach

- High attention to detail

- Sense of humour          

 

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