Operations Support

Key Responsibilities and Accountabilities

Reception – welcoming visitors to the office; answering the telephone, dealing with room bookings and further requirements, taking messages and following up where appropriate.

Filing, photocopying, dealing with mail (internal, external & electronic). 

Purchasing and procurement for Stirling office, ensuring Value for Money (VFM) at all times. 

Production and re-formatting of typed documentation – letters, emails, reports, spreadsheets, presentations, tables, memos, office instructions/guidance notices. 

Vehicles – assistance with vehicle fleet management, including doing basic vehicle checks, ensuring that pool vehicles are serviced, cleaned and repairs are carried out (by a garage) when necessary. 

General administrative duties – typing/mail merges; scanning, binding and laminating etc. 

Maintaining information within corporate databases. 

Operation of SNH IT systems.