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Title | Office Manager |
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Description |
FERN is looking for an Office Manager(80% FTE), based in BrusselsFERN is a non-governmental organisation (NGO) created in 1995 to keep track of the European Union’s involvement in forests and coordinate NGO activities at the European level. Our work centres on forests and forest peoples’ rights and the issues that affect them such as trade and investment and climate change. All of our work is done in close collaboration with social and environmental organisations and movements across the world. FERN has no director and makes decisions by consensus among all of its 12 staff members. This drives our way of working which is to open rather than occupy space for dialogue on the issues that affect forests and the environment. FERN has staffed offices in Brussels, Belgium, Moreton-in-Marsh, UK and an administrative office in Leiden, the Netherlands.
TERMS OF REFERENCE
Administration tasks· Ensure the smooth running of the Brussels office including organising regular office meetings and management meetings; · Be FERN’s point of contact for all in-house management issues which involve liaison with Mundo-B; the location of our Brussels office. · Provide logistical and communications support to campaigners and foreign visitors if and when required, notably with organisation of meetings and seminars and to finance officer during audits; · Deal with incoming and outgoing mail; · Procure office equipment and services; · Administer office rental agreements and insurances;
Communications tasks
Human resources tasks
FERN management tasks
The job will evolve according to the skills of the candidate and as required by the organisation.
PERSON SPECIFICATION
We are looking for someone who is organised, efficient, flexible, and cheerful and can work effectively in a small team and in a non-hierarchical structure. The successful candidate would have to be able to take initiative, be a good planner and manager, and be stress resistant and supportive and assertive in an equal manner.
The following skills are required:
The following skills are assets
PRACTICALITIES
The gross monthly salary for the part-time position is in the range €2,300 to €3,500 plus lunch vouchers. The contract is for an indefinite period of time with a six month probation period (as detailed in FERN’s House Rules). The weekly working schedule will be four days to be agreed at interview. Depending on possible changes in the team structure a job revision is likely after six months. The applications, including a motivation letter and CV should be sent before 09.00 on Friday 19th August to job@fern.org. NB. CVs without a motivation letter will not be accepted. Interviews will be held in English on 1st September in Brussels. For more information please contact julie@fern.org.
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