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Office Manager at the EFI Bonn Office

Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Sustainability, Climate, CSR, EMS
Type Fixed Term and Permanent Roles
Status Full Time
Level Senior Level
Deadline 12/12/2016
Company Name European Forest Institute
Contact Name
Website Further Details / Applications
European Forest Institute logo
Directory Entry : The European Forest Institute (EFI) is an international organisation established by European States.
Also Listing:

The European Forest Institute (EFI) is an international organisation established by European States. EFI undertakes forest research and policy support at pan-European and global levels. EFI’s Headquarters is located in Joensuu, Finland. EFI has several offices across Europe, and project offices in Malaysia and China. The Institute has app. 100 staff members and has an annual turnover of app. 14 million Euros. Further information about the organisation is available at www.efi.int.

EFI is seeking an Office Manager for its new office in Bonn, Germany which will be established early 2017. The Office will be located at the Bonn UN Campus.

The Office Manager’s main responsibility will be to ensure the effective day-to-day operations of the office, whilst supporting Human Resources, Finance and Communication activities at the office.  The Office Manager will report to the Head of Mission in EFI Bonn and will work closely with the HR & Administration, Communications and Finance Units at EFI Headquarters.



Key responsibilities will include:

  • Overall day-to-day operations of the office
  • Support financial planning and monitoring of the office
  • Oversee the procurement process of supplies and services for the office and maintenance of office records (e.g. agreements, invoices)
  • Support the efficient implementation of office related procedures in close cooperation with relevant Units
  • Project management support to include internal reviews, reporting, audits and proposal submissions
  • Provide support for HR processes such as recruitment of new staff and welcome services for newcomers (e.g. induction and relocation services)
  • Support Communications activity at the office (e.g. event coordination and logistics)


  • At least 5 years of administrative experience
  • Degree in Business Management or related field
  • Excellent spoken and written skills in both English and German are essential
  • Ability to multi-task and work under pressure, ability to be flexible as part of a small team
  • Good interpersonal skills and proven intercultural competence with demonstrated ability of working in multi-disciplinary, international teams and environments
  • Excellent MS Office skills
  • Ability to exercise discretion in dealing with confidential or sensitive matters
  • Experience in budget management are an asset

Duty Station

The employee will be based at EFI’s Office in Bonn, Germany.

Employment Conditions

The employee will be an EFI staff member.  A fixed term appointment of five years is envisaged with an option for extension.  Ideally, the successful candidate will take up the post in February 2017. 

EFI offers a competitive benefits and salary package.  This position offers a challenging opportunity to work within a stimulating international environment.

Interested candidates are requested to send a CV with a cover letter by 12th December 2016, using our  online application form.  If it is not possible to apply online, please send your application to efi.hr @ efi.int.

For more information about the post please contact Andrew Male, HR & Administration Manager: andrew.male @ efi.int.

All applications will be treated confidentially.

Please note that only candidates that have been shortlisted for interview will be contacted.

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