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Job Status:Part time (30 hrs/wk)
Primary Purpose of the Position:
To manage the Midwest Regional Office, support work on the Midwest Capital Campaign, and support NPCA’s campaigns to protect our national parks.
The Administrative Coordinator will organize NPCA’s Midwest Regional Office so that it operates efficiently and professionally. The Coordinator’s primary roles will be to manage and implement the administrative needs of the Midwest Region and assist with specific program functions and fundraising activities as appropriate, including scheduling, managing, and implementing meetings and events, preparing reports, managing newsletter and other publication schedules and content, and handling office and donor/foundation correspondence. The Coordinator will also provide program support when necessary. This position will serve as the main point of contact for inquiries from NPCA’s Washington, DC office to ensure consistent communication and coordination with national campaigns and programs.
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Essential Functions
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% of Time
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Provide support to the Development Director and Regional Director relating to NPCA’s fundraising efforts including scheduling travel, setting up donor meetings, assisting with planning and logistics for conferences, tours and donor events. Responsible for database management using BBEC software program. Also assist with donor research and correspondence.
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50
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Oversee all monthly administrative and office functions, including expense reporting, invoice and contract processing, monthly budget review and reconciliation, and equipment maintenance; Serve as the first point of contact for public and internal inquiries of information needs. Also work to keep the Midwest website, intranet and social media sites updates. Write articles for and manage production of two to three Midwest Field Reports annually, and create fact sheets, reports, memos when needed.
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35
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Assist the Midwest staff with park protection campaigns and NPCA Congressional and strategic priorities as appropriate.
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15
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Total
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100%
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Other:
Respect employees regardless of their position or background. Participates in developing department goals, objectives, and systems. Participates in administrative staff meetings, organization-wide meetings, staff committee meetings, training programs, and attends other meetings and seminars as designated by the supervisor. Assists in evaluation of reports, decisions, and results of department in relation to established goals. This job description in no way states or implies that these are the only duties to be performed by the employee in this position.
Minimum Work Schedule: 30 hour work week; flexible depending on candidate and office needs.
Minimum Scope of Position: Interacts with internal NPCA staff, and a wide variety of people and interests (conservation advocates, political leaders and staff, donors, members, general public, vendors, community leaders, media).
Minimum Qualifications, Competencies, Skills, Education, and Traits:
- Bachelor’s degree or equivalent required.
- One - two years of experience in administrative/office management. Preference for familiarity with non-profit or conservation advocacy, resource management, or historic/cultural preservation.
- Proficiency in using MS Word, Excel, PowerPoint, the Internet and social media platforms is required.
- Strong and proven excellent written and oral communications skills, including one on one and in groups.
- Proven ability to manage time effectively, coordinate multiple projects, handle details, work effectively under pressure with moderate supervision.
- Demonstrated ability to organize tasks, manage and meet deadlines, set and observe priorities, maintain schedules, and produce high quality work is required.
- Proven ability to build relationships and work with a wide diversity of people and organizations across political and interest boundaries.
- Results- and service-oriented team player.
- Capacity to work effectively in teams.
- Strong personal commitment to National Park System protection..
Core Values
Live, honor, and own the organization’s Core Values:
- Commitment to Mission: Our personal passion for and professional commitment to the national parks is essential to our success.
- Empowerment: Staff, members, volunteers and partners must be provided with the tools, skills, facts and inspiration to advocate on behalf of the national parks.
- Teamwork: Effective teamwork, built on a fundamental trust in and respect for each other, is integral to our success and includes sincerely listening to each other, appreciating different opinions, sharing information and responsibility, and integrating our work across departments.
- Accountability: Holding ourselves accountable to each other, our members, and the public, as well as to the excellence, timeliness, and integrity of our work, and the implementation of these core values.
- Innovation: It takes insightful creativity, perseverance, and strategic risk-taking to successfully complete our work.
- Diversity: We believe in and celebrate the diversity of cultural backgrounds, community traditions, and political perspectives at NPCA and in the National Park System. By integrating such diversity into our work, we will most effectively accomplish our mission.
Physical Effort and Dexterity: While performing the duties of this job, the employee is typically required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee may lift and/or move up to 25 pounds. Specific vision abilities required by the job may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NPCA is committed to diversity among its employees and hiring practices. All qualified applicants are encouraged to apply.
Physical Environment: Typical office setting;
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