IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
Proforest is seeking a motivated, flexible, experienced, Spanish-speaking professional to provide administrative and organisational support to our Latin American team in the delivery of their work on the sustainable production and sourcing of natural resources such as agricultural commodities.
The position is an opportunity to join Proforest’s small, growing team in Latin America and provide high level administrative support to help meet the growing demand for Proforest’s services for responsible sourcing of agricultural commodities from Latin America. Based in our office in Brasilia, this position entails providing a range of functions to staff based in a variety of locations including UK, Colombia, Honduras, Brazil and Mexico.
Roles and Responsibilities
Required functions include:
- Organizing and booking staff travel (international and national flights, accommodation etc) and coordination (regional calendar management)
- Supporting training course and event organization: booking venues, sending invites, coordinating registrations, travel, logistics, payment tracking.
- Contractor and Partner relationships: support the contracting, invoicing and relationship management of contractors and partners in Spanish speaking Latin American countries and sporadically in Brazil as well.
- External communication: eg. working with our UK-based design and communications team, provide support for the development and management of communication material for Spanish-speaking countries. Eg. support to maintain contacts database, support for the development of external communication material in Spanish. Potential support for Portuguese material too depending on language skills
- Support Donor/client communication: provide support for reporting to or responding to enquiries from Spanish-speaking clients, donors, partners.
- Liaison with UK based operations staff: support in aligning and implementing internal procedures
Potential additional functions (depending on profile of candidate):
- Further external communication support: eg. contribution to review and management of Spanish and Portuguese language web pages.
- Support to proposal development: contributing to and coordinating fundraising or consultancy proposals, including review of requirements, proof reading etc.
Qualifications, skills and abilities
Essential:
- Native Spanish speaker, or fluency to native level
- Spoken and written fluency in Spanish
- Working knowledge of written and spoken English
- High level of competency with Microsoft office suite: Word, Excel, Powerpoint
- Excellent time management and organizational skills
- Friendly, outgoing personality with the ability to engage and communicate effectively with colleagues and external actors via telephone, email and skype.
- Proven written and oral communication skills
- Ability and interest to learn quickly and adapt to changes
- Experience of working in a multicultural environment
- Flexibility and experience of handling multiple tasks and shifting priorities
Highly desirable:
- Good written and spoken Portuguese
- Familiarity with a sector relevant to Proforest’s work (eg. agribusiness, conservation NGOs, regional multinational companies)
- Established right to work in Brazil
- Experience with online training platforms and knowledge of Indesign software are additional advantages.
How to apply
Send your CV and a cover letter both in English and Spanish to americalatina@proforest.net. Also include your expected monthly salary (gross, in BRL, under CLT hiring regime).
Application Deadline: 30/11/2015
Shortlisted candidates will be contacted by 11/12/2015.
Proforest is an equal opportunity employer.
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