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LA - Program Assistant (Air)

Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Sustainability, Climate, CSR, EMS
Location California - America North
Town/City Santa Monica, California
Type Fixed Term and Permanent Roles
Status Full Time
Level Mid Level
Deadline 20/08/2009
Company Name Natural Resources Defense Council
Contact Name
Telephone 3127807434
Website Further Details / Applications
Natural Resources Defense Council logo
Directory Entry : The Natural Resources Defense Council (NRDC) is a non-profit global environmental organization with more than 1.3 million members and online activists.
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Position Summary:

NRDC seeks a Program Assistant to work in our Urban Program in the Los Angeles office. The Urban Program treats cities as environments in need of as much attention as our forests, oceans and wilderness areas.  Currently, the Urban Program focuses on issues of Clean Water Act enforcement, equity in urban planning, endangered species protection, environmental justice and solid waste reduction. The assistant will provide administrative support to three attorneys in Air Project of the Urban Program Team. The successful candidate must have good problem solving skills and be able to handle administrative tasks such as: coordinating and booking travel, handling phone calls, scheduling meetings, coordinating department meetings, processing expenses and preparing materials.  The candidate should also have legal experience, such as assisting with court filings, or be willing to learn. 

Essential Functions:

  • Providing administrative support to legal staff
  • Proofreading, editing, researching, and preparing legal, scientific, and technical documents, reports, publications, fundraising proposals, etc.
  • Formatting, filing and serving legal documents in state and federal courts
  • Providing member outreach, responding to inquiries from general public and press
  • Preparing expense reports, ordering publications, maps, etc.
  • Maintaining paper and electronic filing systems and databases
  • Making travel arrangements, including transportation, hotel accommodations, vehicle rentals and conference registration
  • Handling incoming and outgoing mail and faxes
  • Scheduling and organizing meetings for project staff
  • Organizing and participating in project conference calls
  • Assisting the receptionist and other program assistants as needed
  • Performing other projects as assigned
 Skills and Knowledge Requirements:
  • Two year full-time experience in an administrative position, legal assistant experience preferred
  • Excellent written and oral communication skills leading to ability to work well with people of varying backgrounds
  • Strong organizational skills to prioritize and carry out multiple tasks, follow institutional procedures, and perform undirected work with meticulous attention to detail
  • Superior proofreading skills
  • Minimum of 50 wpm accurate word processing speed
  • Ability to work accurately and with composure under deadline pressure
  • High degree of proficiency with spreadsheets, databases, the Internet, and electronic communication
  • Willingness to be available for occasional overtime work
  • Interest in environmental issues
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