Background

Project Title:

UNDP GEF “Mainstreaming biodiversity into the management of the coastal zone in the Republic of Mauritius”.

Project Description: 

Context and Objectives of Project:

Mauritius forms part of the Western Indian Ocean Islands, one of the 25 internationally recognized biodiversity ‘hotspots’. The tropical climate, topography and history of isolation, has resulted in the evolution of a diverse biota with a high degree of endemism. Terrestrial biodiversity is forest-dependent. However, much of the extant forest has been lost: land clearance and forest degradation has already impacted more than 90% of Mauritius Island’s land surface.  Marine biodiversity is in a better condition, but is also threatened. Extensive reef systems surround all of the islands of the archipelago. Rodrigues, in particular, harbours a large reef expanse, three times the size of the island.

Most of the useable land on the island of Mauritius has been put to production use. In spite of the extensive degradation and transformation that has occurred in many areas, coastal ecosystems and adjacent landscapes still maintain their basic ecological functions. The coastal strip provides prime land for habitation, recreation and tourism, while seascapes provide the basis of food provision though fisheries and also the country’s main touristic attraction—beaches, nautical sports etc. Lagoon habitats are especially important in this regard. They contribute to the overall productivity of coastal waters by supporting a variety of habitats, including salt marshes, seagrasses, and mangroves.

A Project Preparation Grant (PPG) has been approved by the GEF Secretariat to prepare a Full-Size Project Document (FSP) for submission under the GEF-5 STAR to prepare a project on the theme of “Mainstreaming biodiversity into the management of the coastal zone in the Republic of Mauritius”.  In this context a Marine Protected Area expert is required to assist in the preparation of the FSP, focusing on all components proposed in the PIF, and expected outcomes to be achieved, as outlined in the approved Project Identification Form (PIF).

The project aims at conserving and sustainably managing land across six multi-use coastal and marine landscapes in the Republic of Mauritius (five in Mauritius Main Island and one in Rodrigues).  Together they cover some 150,000 hectares of land- and seascapes and harbour within this area sites that are high in biodiversity values and important for the generation of ecosystem services (e.g. shoreline maintenance, storm protection, soil formation and retention, water provision and flood control). Biodiversity and ecosystem service values are being lost in all six landscapes due to careless coastal developments that reduce and degrade natural habitats, and cause land degradation, undermining ecosystem functionality and resilience, especially in sensitive lagoon areas. These threats are compounded by other anthropogenic pressures that exacerbate degradation (i.e. land-based pollution, climate change). In order to identify focus areas for environmental action in the country, in 2010 the government commissioned a comprehensive, spatially-based study to identify environmentally sensitive areas (ESAs). However, with the exception of forests, the recommendations emanating from the study have not heretofore been implemented and coastal and marine areas have yet to receive due attention.

The objective of the UNDP/GEF project will be to mainstream the conservation and sustainable use of biodiversity and ecosystem services into coastal zone management (CZM) and into the operations and policies of the tourism and physical development sectors in the Republic of Mauritius through a ‘land- and seascape wide’ integrated management approach based on the Environmental Sensitive Areas’ (ESAs) inventory and assessment. The project will address the threats to biodiversity in Coastal Wetlands, Shore and Offshore ESAs within the target landscapes through a three-pronged approach:

• Incorporation of ESA recommendations into policies and enforceable regulations pertaining to CZM;
• Effective management of marine protected areas (MPAs);
• Arrest of land degradation in sensitive locations.

Duties and Responsibilities

Scope of Work:

The consultants’ team is expected to produce, in a timely manner and in full compliance with the set deadlines, a UNDP-GEF Project Document and a CEO Endorsement document (using the appropriate templates). Technical guidance and support pertaining to the GEF modality (project scoping and budgeting, best practices, knowledge management, partnerships etc.) will be provided by the UNDP-GEF Regional Technical Advisor overseeing the project, by the UNDP-GEF Environment Programme Manager, and by the UNDP Office in Mauritius, which will in addition provide operational support for a fast and effective PPG implementation.

In conducting the consultancy, the International MPA Consultant is expected to:

• Work in a team spirit under the leadership of the Lead Consultant, other consultants and the Project Manager.
• Facilitate and Participate in stakeholder consultations and coordinate all local technical and legal inputs, comments and suggestions;
• Conduct baseline studies on ESAs, Marine Protected Areas, erosion at specific sites, including Gender and Social inclusion aspects;
• Conduct Logical Framework Analysis under direction of lead international consultant;
• Consolidate the inputs from LFA exercise and individual experts together with lead international consultant.
• Advise on project support for all legal issues and arrangements related to landscape level management planning and strengthened MPA management;
• Review all the latest policies, legal and regulatory conditions and terms of the new Biodiversity Bill and make sure that all activities under the GEF project are in compliance with the Act and proposed measures;
• Coordinate and Provide detailed report and recommendations on the appropriate framework for recycling and disposal of non-EE residential appliances and required activities and funding needs for GEF assistance in line with development and launch of an appliance recycling and waste management scheme;
• Participate in field visits, as needed included including a site visit to Rodrigues;
• Participate in two workshops for the  inception (1-2 days) and validation of the project;
• Working in close collaboration with Government institutions, UNDP, Donors and private sector stakeholders, the consultants will advise on the activities for Components 1, 2 and 3and the required implementation arrangements as per GEF and partner guidelines. The consultants will provide a detailed assessment of the risks, opportunities, and justification for establishing the mechanisms proposed under the project, and the optimal way for GEF funds to support their implementation;
• Draft the relevant sections of the project document relating to his/her expertise;
• Contribute to the work of the team in the preparation, as deemed appropriate, of the relevant Terms of Reference, Specifications for works and services to be carried out under the project and to be annexed to the project document as submission to GEF.
  

Expected Outputs and Deliverables:

The consultant shall be responsible for the following, in collaboration with the consultants’ team and stakeholders:

• Review technical reports on the ESAs, MPAs, wetlands, past project reports in the project areas etc.
• Review policies and legislation relevant to ESAs, wetlands, coastal zone management;
• Review institutional arrangements in respect of ESA management including Human, Technical and Financial resources, as well as coordination mechanisms and their effectiveness;
• Review past UNDP and Government work in the field of Marine Protected Areas;
• Carry out a review of the SEMPA  framework in Rodrigues and identify areas for improvement in the management of the SEMPA;
• Design activities required to improve the management effectiveness of MPAs and to develop a viable investment  framework;
• Conduct site visits to assess the relevance and accuracy of past reports, and identify specific sites for intervention in collaboration with the consultants’ team;
• Consult with stakeholders on the activities required in each area (ESAs, MPAs), including Gender and Social Inclusion aspects;Assist in the finalization of project results framework:  Further definition of the results framework with appropriate objective-level and outcome-level quantitative and qualitative SMART indicators, and end-of-project targets. Special attention will be made to include socio-economic and sex disaggregated indicators.
• Contribute to the preparation of all the deliverables as per the payment schedule.

The Consultant shall be remunerated in accordance with the following time schedule and deliverables:

Deliverables / Outputs: Upon Signature of Contract.
Tentative Dates: 11 August 2014.
Fee (%):10%.

Deliverables / Outputs:  Inception report based on inception workshop.
Tentative Dates: 15 September 2014.
Fee (%):10%.

Deliverables / Outputs:  Analytical Review of the status of the various MPAs in Mauritius and Rodrigues.
Tentative Dates: 15 November 2014.
Fee (%):15%.

Deliverables / Outputs:  Draft project document based on comments by all stakeholders, as required.
Tentative Dates: 15 December 2014.
Fee (%): 25%.

Deliverables / Outputs:  Final project document, based on comments of GEF as required.
Tentative Dates: 11 April 2015.
Fee (%): 25%.

Deliverables / Outputs:  Completion of assignment i.e. approval by the GEF.
Tentative Dates: July 2015.
Fee (%):15%.

All reports will be submitted in draft (for comments) and then final form, following incorporation of all comments and suggestions by the reviewing team and the Steering Committee described in the Reporting section. The reports have to be approved by the UNDP, the MOI before payment is effected.

Institutional Arrangement:

The project preparation phase will be executed through the Direct Execution modality of UNDP. While the project team will be contracted by the UNDP and the Mauritius Oceanography Institute and the participating Ministries will have a key role to play.

The institutional context of the project covers the mandates of various ministries and institutions. From the Government standpoint, the project is led by the Mauritius Oceanography Institute which is responsible for ocean matters in Mauritius. In addition, the Ministry of Environment and Sustainable Development, the Ministry of Agro Industry and Food Security and the Ministry of Fisheries have various mandates which concern the management of ESAs, the management of terrestrial biodiversity and the management of marine protected areas respectively. As tourism is one of the principal parameters of the project, the Ministry of Tourism and Leisure will be involved. Finally, given that one of the landscapes is found in Rodrigues, the Rodrigues Regional Assembly will also be concerned.

The Consultant shall perform a liaison role with government, UNDP, and all stakeholders involved with the project. The Consultant shall work under the supervision of the Steering Committee and shall report to it for the fulfillment of its duties. The Steering Committee (SC) will be composed of high level representatives of the key ministries related to the project. It will provide high-level policy guidance and orientation to the project. The representative of the Mauritius Oceanography Institute will chair the SC.

Representatives from the following organizations/entities will form part of the Steering Committee:

• Ministry of Finance and Economic Development;
• Ministry of Environment and Sustainable Development;
• Ministry of Tourism and Leisure;
• Mauritius Oceanography Institute;
• Ministry of Fisheries;
• Rodrigues Regional Assembly;
• Maurice Ile Durable Commission;
• Ministry of Agro Industry and Food Security;
• United Nations Development Programme.
  

The principal tasks of the SC are the following:

• Provide high level orientation and guidance for the project;
• Ensure that the project develops in accordance with national development objectives, goals and polices.
• Pay special attention to the assumptions and risks identified in the logframe, and seek measures to minimize these threats to project success;
• Ensure collaboration between institutions and free access on the part of project actors to key documents, land information systems, remote sensing imagery, etc;
• Pay special attention to the post-project sustainability of activities developed by the project;
• Ensure the integration and coordination of project activities with other related government and donor-funded initiatives.
  

Duration of the Work:

• 20 days spread over 8 months starting in August 2014.

Duty Station:

• Mauritius, UNDP, the Mauritius Oceanography Institute, participating Ministries and Institutions.

Competencies

Required Skills:

• Ability to conduct research and analysis and strong synthesis skills;
• Builds strong relationships with national consultants, focuses on impact and result for the client and responds positively to critical feedback; consensus-oriented;
• Highly developed inter-personal, negotiation and teamwork skills, networking aptitude;
• Regional and national knowledge is highly desirable;
• Excellent English drafting and communication skills.
  

Required Skills and Experience

Qualifications of the Successful Individual Contractor:

Education:

• Minimum postgraduate degree in Environmental Management, Coastal Zone Management, biology, marine ecology or conservation biology or related discipline.

Experience:

• Proven and extensive international experience in Marine Protected Areas projects;
• Proven extensive experience in UNDP/GEF project formulation/design;
• At least 7 years of experience designing and/or implementing project in developing countries;
• Experience in Marine Protected Areas designation and management;
• Experience in community-based participatory management;
• Developing country / relevant bio geographical experience;
• Experience on tourism issues;
• Experience on wetland restoration;
• Experience on institutional capacity assessment or institutional analysis would be an advantage.

Language:

• Fluent in English.
  

Scope of Price Proposal and Schedule of Payments:

• The financial offer should be quoted as a lump sum amount, all-inclusive (professional fee, insurance);
• The contract price is fixed regardless of changes in the cost components. Payments will be effected based on deliverables as per section D above.

Recommended Presentation of Offer:

 The following documents are requested:

• Duly completed Letter of Confirmation of Interest and Availability using the template provided by UNDP;
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
• Technical offer: Brief description of why the individual considers him/herself as the most suitable for the assignment (including his/her experience using Financial Planning and Budgeting), and a methodology on how they will approach and complete the assignment;
• Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided by UNDP. 
  

Criteria for Selection of the Best Offer:

• The Combined Scoring method will be where the qualifications and methodology will be weighted a max. of 70%, and combined with the price offer which will be weighted a max of 30%.

Technical Evaluation criteria:

• Education:15 points;
• Communications/Language: 5 points;
• Experience in UNDP/GEF Marine Protected Area projects: 15 points;
• Experience in Project Document preparation: 15 points; 
• Experience in Coastal Erosion: 5 points;
• IT skills (MS Office): 5 points; 
• Reports writing and Presentation Skills: 10 points;
  
• TOTAL max.:  70 points.
  

Candidates scoring 50 or above will be short-listed.

• The financial offers will be evaluated giving the lowest price proposal 30 marks and marking the other more expensive proposals reverse proportionally to the cheapest offer.
• The final scoring of short-listed candidates will take into account the technical Evaluation and the financial score:
  

Criteria:

• Technical score:

Weight:  70%.
Max. Point:  70.

• Financial score:

Weight: 30%.
Max. Point: 30.

The candidate ranking highest shall be selected.

Annexes to the TOR:

• The Project Identification Form which has been approved by the GEF can be downloaded on the local UNDP website on http://mu.undp.org .

Important note:

• Interested offeror is strongly advised to read the Individual Consultant (IC) Procurement Notice, which can be viewed at http://www.mu.undp.org/content/mauritius_and_seychelles/en/home/operations/procurement/   for more detail about term of references, general terms and conditions of IC and templates to be included when submitting offer;
• Interested offerors above the age of 62: UNDP regulations require, at their own cost, to undergo a full medical examination including x-rays. Medical evaluation documentation does not need to be submitted with the other requested documents listed above, but will be requested should the candidate be chosen;
• Interested offeror is required to submit application via UNDP jobsite system, because the application screening and evaluation will be done through UNDP jobsite system;
  
• Please note that UNDP jobsite system allows only one uploading of application document, so please make sure that you merge all your documents into a single file. Your on-line applications submission will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary.