SUMMARY OF FUNCTIONS
Develops and updates personnel policies, procedures and forms. Assists and supports department managers and employees regarding personnel issues. Maintains personnel records.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Develops, implements and updates personnel policies, procedures and forms. Stays current with laws and regulations affecting personnel issues (Equal employment, employee safety, etc.), employment practices or trends and recommends new or revised policies and procedures as appropriate.
- Assists and supports department managers and all employees regarding personnel issues. Answers employee questions regarding personnel policies, procedures and benefits; researches and disseminates topical or timely information to managers and/or employees on personnel issues.
- Coordinates and assists with employee recruitment, hiring, orientation and training; determines employee classifications and ensures completion of all appropriate paperwork for new employees.
- Coordinates and assists manager with employee reviews and performance appraisals. Coordinates and participates in completion of terminations and exit interviews.
- Establishes and maintains personnel records and reports; maintains company organization charts and employee directory.
- Prepares and coordinates all accident reports and worker's compensation reports. Handles follow-up insurance and worker's compensation claims. Handles return-to-work and disability slips.
- Performs other related duties as required or as assigned.
- Creates and updates weekly reports as needed and maintain workforce spreadsheets.
- Assist in conducting new employee orientation.
- Responsible for accurate and timely data entry into HRIS system.
- Assists in conducting new employee orientations and offers suggestions for continued improvement.
- Processes workers compensation claims.
- Processes new hire paperwork ensuring paperwork completed properly and all appropriate signatures obtained.
- Processes termination paperwork.
- Ensure invoices are charged to the correct cost center and provide cost analysis to HR management.
- Ability to maintain confidentiality while handling sensitive information and maintaining accurate and detailed records.
QUALIFICATIONS
- Good communication skills and the ability to work well with people is essential.
- Good leadership skills are beneficial. Familiarity with personnel laws and regulations is required. Membership in professional human resources societies is beneficial.
- Bachelor’s degree in Human Resources Management or related field, preferred.
- Strong knowledge of HR practices and relevant legislation in the U.S and Canada.
- Ability to work with and manage highly confidential information.
- Positive attitude, treating people with respect.
- Ability to work in a fast paced environment.
- Excellent time management and organizational skills; ability to multi-task.
- High service level in terms of speed and accuracy. Continuously strives to exceed expectations by delivering 'added value'.
- Proficient in MS Word, Excel and Outlook, PowerPoint and internet research. Experience with ADP/HRB desired.
PHYSICAL DEMANDS
Occasional travel by airplane and automobile in conducting business is necessary. Ability to communicate orally with board of directors, customers, vendors, shareholders, management, and other co-workers, both individually and in front of a group is crucial. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
