Grant Writing and Donor Management Office

BirdLife Europe is a Partnership of 45 nature conservation organisations with almost 3,000 staff, 1.9 million members and more than 6,000 reserves covering over 300,000 hectares in Europe, Central Asia and Israel. The European and Central Asian Division is an international team of permanent staff who collectively provide a wide range of experience and skills within the fields of ornithology, conservation, management, fundraising, advocacy, communication, administration.

BirdLife International is a global Partnership of conservation organisations that strives to conserve birds, their habitats and global biodiversity, working with people towards sustainability in the use of natural resources through global Partnership of over 100 countries.  BirdLife Europe is the coordinating and servicing body of BirdLife International and acts as Regional Office.

Overall purpose of the job

The Grant Writing and Donor Management Officer is responsible for planning and managing all aspects of grants development and for producing strong and continuing philanthropic returns to the BirdLife Partnership.

In particular this person will prepare and submit funding applications and reports to institutional donors in order to expand and strengthen funding for the BirdLife Partnership, including secretariat operating costs.

Main duties/work programme responsabilities 

1.1                General tasks

The Grant Writing and Donor Management Officer

1.    Develops grant proposals, inclusive of research, proposal writing, submission and reporting.

2.    Coordinates the planning, writing and review editing of assigned proposals, completes final proposal and support documentation, assuring timely submissions and appropriate follow-up.

3.    Generates and distributes accurate and timely reports on the status of related grants to senior management in BirdLife Europe

4.    Acknowledges all charitable contributions with appropriate written recognition.

5.    Utilizes database tools to capture prospective funder profiles, keeps track record of funding opportunities and proposals, arranges contacts, etc. Assure database is set up and maintained.

6.    Assists with the creation of grant budgets and budget reports.

7.    Determines grant administration requirements upon successful grant award, in coordination with BirdLife Europe admin and legal department

8.    Work with internal program and account managers to assure monitoring is established and carried out according to requirements.

9.    Prepares and files compliance/progress reports and assures information is accurate and timely for special audits required by appropriate agencies, assisting BirdLife Partners and staff in this area if needed

10. Produces detailed multiannual fundraising plans, identifying areas for growth and development and outlining measurable objectives and review the success and achievements against agreed targets

11. Helps develop BirdLife’s Partners fundraising capacity through innovative tools and new ideas, identifying suitable funding initiatives, calls for proposals etc.

1.2                Specific tasks

1.       Researches opportunities and submits applications to several European Union budget lines (especially environmental ones) for the BirdLife Europe Partnership and for other BirdLife global and regional programmes

2.       Secures the BirdLife Europe core funding application (LIFE+ “NGO operating grants” budget line), submitting high quality applications and reports within the agreed deadlines.

3.       Supports senior management in developing sponsorship or strategic partnership proposals to new Corporate donors whose priorities match those of BirdLife.

4.       Helps develop and implement concepts for BirdLife fundraising events in Europe, with special attention to Brussels, in collaboration with relevant BirdLife staff

5.       Participates in the BirdLife Fundraising co-ordination team and reports back to Senior management

6.       Participates in the day to day work of the organisation – such as reporting, attending team meetings, contributing to publications and taking a flexible approach to general administrative and support tasks.