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Title

Geothermal Expert for Preparation of Tender Documents for Installation New Geothermal Hot Water Supply Metering System
Posted
Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors
Location Georgia - Europe
Type Temporary / Contract / Seasonal
Status Full Time
Level Senior Level
Deadline 29/03/2011
Company Name United Nations Development Program
Contact Name Human Resources
Website Further Details / Applications
United Nations Development Program logo
Directory Entry : UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with them on their own solutions to global and national development challenges. For environmental jobs with UNDP visit their website. Or for more environmental jobs search environmentjobs.com
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Description
The objective of the UNDP/GEF project “Georgia - Promoting the Use of Renewable Energy Resources for Local Energy Supply” is to remove the key barriers to the increased utilization of renewable energy (RE) for local energy supply. The project is expected to achieve this goal among others by implementation of small hydropower and geothermal pilot projects. As the most promising geothermal pilot project rehabilitation of geothermal hot water supply system in Saburtalo district of Tbilisi is considered. This project has been developed in 2000-2001 under the UNDP Project “Removing Barriers to Energy Efficiency of the Municipal Heat and Hot Water Supply in Georgia”.  
 
Based on that analysis the Danish Company RAMBOLL evaluated in the year 2002 the existing project and finalized a feasibility study and suggested the implementation of pilot project in two phases:
  • Phase I: Restoring the centralized hot water supply for the operational areas of by improving the utilization of the nearby geothermal resources.
  • Phase II: Organizing the heating, by gradual introduction of autonomous building level gas boiler over the next year.
In 2006 under the current project the International Consultant to the Project (Posch & Partners Consulting Engineers and KWI Consulting Engineers with support of CEE business development & consulting GmbH) recommended the following steps for design the Saburtalo Geothermal Refurbishment Project:
  1. The initial step is well analysis and well testing in order to secure primary input values for the design of the geothermal heating plant and of the re-injection system
  2. Set up of the organizational structure of the erection and operation company
  3. The capacity of the recirculation system and the geothermal heating station should be designed according to RAMBOLL 2002, which already foresees a significant increase in the number of connected customers. However, an immediate increase is not very likely due to the low service level of the existing system
  4. Only the hot water storage, which is necessary to supply the existing area, needs to be erected in a first step
  5. In addition, a system for regular thermal disinfection of the storage (hot water boiler for heating the storage up to a temperature of at least 70 °C) needs to be installed
  6. The existing hot water supply network needs to be refurbished according to the design in RAMBOLL 2002
  7. Distribution system, metering and control equipment in the apartment blocks needs to be refurbished/installed
According to the approved project document, UNDP/GEF project is responsible for implementation of steps 1 and 7 the rest is left on the investor’s side.
The testing of the geothermal reservoir and creation of reservoir model was implemented in 2009-2010.
In October 2010 local company TBSC has been contracted for Market Analysis of Geothermal Hot Water Supply in Saburtalo Pilot District. The overall objective of the contract is to evaluate the economic feasibility of installing a new geothermal hot water system in buildings that currently receive un-metered geothermal water. The new system would include installing meters and replacement of all other in-building domestic hot water pipes and fittings. The new geothermal hot water system would be installed in existing building stairwells.
In December 2010 the TBSC submitted interim report, according to which:
  • Most households (93 percent) in buildings supplied with geothermal water (about 3 850 apartments) use the service.
  • Most User households believe that they would not change their consumption behavior if meters were installed; this may well change when the Users see the new consumption based bills
  • Half of households would like someone else to finance the new geothermal water system though significantly one-third of households would be willing to finance the change themselves (in exchange for immediately seeing lower costs for domestic hot water)
  • Two-thirds of households believe it is appropriate to charge users according to the amount of geothermal water that they consume
  •  Nearly 90 percent of households believe that group meters would cause a significant amount of disagreement among neighbors; perhaps as a result nearly 50 percent of households would be willing to pay 10 percent more each month just to have an individual meter
  • Among Potential Users (i.e., those that pay for usage with either a gas or electric meter) per capita domestic water consumption equals 21 liters per day; Users are expected to move to this same consumption level when they start paying for usage
  • Over time, and through economic development, it is likely that consumption will approach the European standard of 40 liters per person per day
The TBSC also estimated the budget for the new geothermal water system for different options. Determination of the least-cost option and corresponding financial analysis will be presented in the final report. Nevertheless, the TBSC made preliminary conclusions that:
  • Among six suppliers evaluated, Turkish pipes and fittings provide the best value
  • Among eleven Scenarios evaluated, the preliminary recommended Base Case (Scenario 1) for all 78 existing buildings supplied with geothermal water costs 380,000 EUR; while this is not the least costly option, it is the one that does provide individual meters for each household
  • About 55 percent of total project cost will be for apartment meters and valves right outside the household’s door
  • There are no overwhelming environmental considerations for the proposed project; however, there are some definite mitigation measures that should be used to minimize environmental risks.
By the end of January 2011 TBSC has submitted final report, which can be downloaded from the following link: http://renenergy.ge/Pub-Rep.htm password will be given upon request (contact: niko@telenet.ge or nikoloz.nepharidze@undp.org.ge).
 
Based on the abovementioned the UNDP-GEF project has decided to organize a tender for installation of new geothermal water system including installation of meters and replacement of all other in-building domestic hot water pipes and fittings in the 78 existing buildings supplied with geothermal water. For this purpose UNDP-GEF project is looking for International Geothermal Expert for Preparation of Tender Documents for and Installation New Geothermal Hot Water Supply Metering System.
 
Other supportive materials can be found and obtained through Project Office

 

Duties and Responsibilities
Job Description:
International Geothermal Expert shall prepare:
  • Tender documents including:
Terms of Reference (TOR);
Scope of works (SOW) for Geothermal Hot Water Supply Systems inside the building blocks and inside the flats for metering; there will be installed individual meters for each consumer, with sufficient facilities (supplying pipes, insulations, flow meters, block valves, back flow preventers, hangars, penetrations for piping, vents, testing, etc.);
Bill of Quantity (BOQ)
  • Independent evaluation of the Tender
  • Independent evaluation/assessment of detailed work plan including detailed design for above mentioned metering systems with appurtenances, facilities and costs prepared by selected Contractor
Deliverables:
  • Report with tender documents: TOR, BOQ, and SOW and also estimated costs according to BoQ
  • Tender evaluation report
  • Evaluation report regarding the detailed work plan including detailed design for above mentioned metering systems with appurtenances and facilities prepared by the selected Contractor
Time schedule:
  • Preparation of the report with tender documents (TOR, BOQ, SOW, Estimated costs) for installation of new geothermal Hot Water Supply Metering System – maximum 10 working days; Report shall be submitted latest 2 weeks after signing the contract
  • Preparation of evaluation report on the tender for installation of the installation of new geothermal Hot Water Supply and Metering System – maximum 4 working days; Evaluation report shall be submitted latest 10 days after receiving of electronic bids from the Project office
  • Evaluation report regarding the detailed work plan including detailed design for installation of new geothermal Hot Water Supply and Metering System – maximum 8 working days; Evaluation report shall be submitted latest 2 weeks after receiving of electronic version of detailed work plan and detailed design from the Project office
Evaluation Criteria:
Experts will be evaluated against combination of technical and financial criteria. Technical evaluation stage encompasses interviewing of candidates that have passed the 70% threshold as a result of evaluation of applications.
Experts not meeting any of minimum technical qualification requirements will be automatically excluded from the list of candidates for further technical evaluation.
Maximum obtainable score is 100, out of which the total score for technical criteria equals to 70 points (evaluation of applications 50 points, interviews 20 points). A financial criterion is valued as 30 points.
Candidates who pass 70% of maximum obtainable scores of the technical criteria (i.e. 50 x 70% = 35 points) as a result of a desk review of applications will be invited for an interview.
Only candidates who pass 70% of total technical score (i.e. (50 + 20) x 70% = 49 points) will be requested to submit financial proposals - Lump Sum amount that should include remuneration (daily fee x number of total days), travel costs (ticket cost and Daily Subsistence Allowances (DSA, which includes accommodation, meals and in-town travel) x number of total days to be spent in Georgia) and other associated costs, if such.
Daily rates shall not exceed UNDP maximum reference rates for International consultants.
 
A maximum of 30 points will be assigned to the lowest price offer. All other price offers will receive points in inverse proportion, using the formula: Financial score offer X = 30 x the lowest Price/Price offer X, Y, etc.)
 
I. Technical score: 70 points
1. Desk review: 50 points
1. 1 Education (7 points)
Minimum qualification requirement: Master’s Degree in Engineering (please provide electronic copy of relevant confirmative document) – 5 points;
PhD – additional 2 points
 
1.2 Working experience in engineering and expertise in the field of fluid mechanics, supplying and metering facilities (14 points)
Minimum qualification requirement:  5-year experience – 5 points;
6-10 years - additional 3 points;
11-15 years - additional 3 points;
More than 15 years - additional 3 points
 
1.3 Working experience in providing the following technical/consulting services to either of following: public institutions, private companies, non-governmental organizations, donor organizations or donor-funded programs or projects: (a) Preparation of TOR-s, BOQ-s and SOW-s; (b) Evaluation/assessment reports; (c) Detailed design; (d) Expertise/advice (Please, provide detailed information: details of clients, total contract amount, reimbursements/salary, executed scope of works, list of activities ) (13 points)
Minimum qualification requirement: 5-year experience in any of fields (a-d) – 5 points;
Minimum 5-year experience in 2 fields (a-d) - additional 2 points;
Minimum 5-year experience in 3-4 fields (a-d) - additional 3 points;
Experience in more than 1 country - additional 3 points.
 
1.4 Proven drafting skills in English. Please, provide at least 1 technical writing sample (maximum 10 pages each - to be sent via the email: niko@telenet.ge or nikoloz.nepharidze@undp.org.ge) in PDF with depicted signatures and approval from your side, indicate companies and contact details who have used these reports/articles) (7 points)
Minimum qualification requirement: 1 technical writing sample with satisfactory readability – 5 points;
More than 1 technical writing sample with satisfactory readability - additional 2 points
 
1.5 Up to 3 (three) recommendations or reference letters from clients (4 points)
Minimum qualification requirement: 1 recommendation – 2 points;
More than 1 recommendation - additional 1 point;
Recommendation from the International Organization - additional 1 point;
 
1.6 Experience in and knowledge of South Caucasus and CIS countries (5 points)
 
Notes:
  • For minimum qualification criteria/requirement either maximum obtainable score or 0 should be assigned to the candidates
  • For technical criteria additional to minimum criteria any score between 0 and maximum obtainable score can be assigned to the applicants
  • Scores against criteria 1.1, 1.2 and 1.3 will be assigned to the applicants based on CVs and/or filled in P11 forms,
  • Scores against criterion 1.4 will be assigned to the applicants based on technical writing samples to be submitted to UNDP as part of application
  • Scores against criterion 1.5 will be assigned to the applicants based on recommendations from the clients to be submitted to UNDP as part of application
2. Interview: 20 points
 
II. Financial Proposal: 30 points
 
Total Scores: 100
 
 
Payment Modality:
 
The Incumbent will be paid on the bases of daily rate based on the calendar days spent for above mentioned job. The instalments will be made after submission of relevant reports and invoices.
 
Payment Schedule:
 
The payment of lump sum will be made in three (3) instalments after submittal of each deliverable (3 deliverables in total)
 
IMPORTANT: IC Procurement Notice is available at http://undp.org.ge/index.php?sec_id=27&lang_id=ENG.

 

Competencies
  • Experience in and knowledge of South Caucasus and CIS countries

    •  

    Required Skills and Experience
    • Master’s Degree in Engineering; PhD in relevant field is an asset
    • Minimum five years of working experience in engineering and expertise in the field of fluid mechanics, supplying and metering facilities
    • Minimum five years of Working experience in providing the following technical/consulting services to either of following: public institutions, private companies, non-governmental organizations, donor organizations or donor-funded programs or projects: (a) Preparation of TOR-s, BOQ-s and SOW-s; (b) Evaluation/assessment reports; (c) Detailed design; (d) Expertise/advice (Please, provide detailed information: details of clients, total contract amount, reimbursements/salary, executed scope of works, list of activities )
    • Proven drafting skills in English
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