Finance Director

1. II.                  Major Functions:

 

To supervise and co-ordinate the development and implementation of policies, procedures and systems for all financial support services throughout the Programme, including accounting, financial reporting, auditing, IT systems, budget management, and adherence to guidelines developed by the Home Office.

 

To support the Sub-Regional Representative in the development of the Programme's Strategic and Business Plans for the entire Programme and in  ensuring that the programme has enough financial resources to comply with its contractual obligations.

 

 

 

1. III.                Major Duties and Responsibilities:

 

1. A.      Policies, procedures and systems

 

                          i)    Ensures that all Programme locations apply the established WWF International Field  Financial Operations Policies & Procedures as set out in the appropriate manuals and the WWF Network standards issued by the Chief Operating Officer of WWF International;

 

 

                         ii)   Ensures that all Programme locations operate in strict application of the laws and regulations in force and ensures that the policies and procedures are adapted, where necessary, to reflect these laws and regulations in coordination with the Home office where local laws & regulations contradict WWF International policies & procedures;

 

                        iii)   Ensures that all Programme locations are properly equipped with the appropriate WWF International approved systems, accounting, IT and processing software, and that these are updated in a co-ordinated and timely manner.

 

1. B.     Financial Management and Reporting

 

                          i)    Ensures that all Programme locations have appropriate financial structures with properly qualified and trained staff;

 

 

                        ii)    Ensures the adequacy and quality of financial reports, systems, procedures and internal controls in all Programme locations; oversees the financial consolidation of all programme offices reporting into the Sub-Regional Office;

 

                       iii)    Develop a timetable for data transfer from Country Offices and Projects within the sub-region to ensure timely preparation of consolidated financial reports. Directs the preparation and distribution of all consolidated financial reports;

 

                      iv)    Supervises the development of and modifications to the Programme's Chart of Accounts, in co-ordination with the Country Offices and WWF International;

 

                       v)    Ensures that all contracts are properly developed and that all Programme locations and sub-contractees properly monitor and fulfil their contractual obligations, including reporting to donors;

 

                      vi)    Co-ordinates and participates in the preparation of project and Programme budgets and forecasts;

 

                    vii)    Ensures that all project budgets, and particularly that of the Sub-Regional Programme Office, are fully funded;

 

                   viii)    Ensures that staff contracts are funded and appropriate systems are in place for payment;

 

                      ix)    Ensures that the financial reports for all Programme locations are regularly reviewed, analysed and followed-up jointly by senior finance staff and the project executants:

 

                        x)    Calls funds from donors on a timely basis for Projects under the direct management of the Sub-Regional Office;

 

                      xi)    Co-ordinates transfers of funds to Projects under the direct management of the Sub-Regional Office;

 

                     xii)    Ensures quality of service of the Financial departements, monitors the Financial Key performance indicator (KPI) reporting.

 

1. C.     Strategic and Business Planning

 

                          i)   Ensures that the Sub-Regional Programme develops and maintains a Business Plan appropriate to the requirements of its Strategic Plan.

 

                        ii)   Co-ordinates the preparation of the annual operations and programme budgets for the Programme, in accordance with the annual planning cycle. Budget planning will require close collaboration with finance, accounting, administration and programme staff.

               

                       iii)   Assists in the preparation and review of all proposals for submission for funding relative to Projects.

 

D. Special Projects

 

            Oversees any special projects, conducts analysis as required on any of the above activities.

IV. Profile

 

Required Functional Skills:

 

• A university degree in Commerce, Business Administration or related field; possession of an MBA or equivalent post-graduate qualification would be an advantage.

 

• Full accounting qualification i.e. CPA, ACCA or equivalent.

 

• Over 10 years working experience in a senior Finance position preferably in a major international organisation/NGO.

 

• Demonstrable skills in the development of finance and accounting policies, procedures and systems in the context of an international NGO.

 

• Good knowledge of fund accounting including reporting requirements of major Government and Aid Agencies. Hands-on knowledge of the ACCPAC accounting software would be a distinct advantage.
• English/French fluent, mobility;

 

 

Required Behavioural Skills:

 

• Adheres to WWF’s values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, Persevering & Delivering Results.

 

• Critical behavioural competencies include: ability to promote team synergy in a multi-cultural work environment, integrity, customer orientation/relations, analytical thinking, problem solving, decision making, flexibility, team spirit, organisational skills, change management, effectiveness, strategic thinking, reliability;
•  

V. Supervisory Responsibilities

 

The Finance Director is ultimately responsible for the supervision and management of all WWF CARPO Finance system .  Technical supervision will be exercised over the Finance Managers. 

 

VI. Working Relationships

 

Internal -  Interacts with the WWF CARPO  SMT and staff on a daily basis, WWF POM , WWF International, and other WWF Network staff.

 

External - Interacts with audit firms, fiscal body, donors, specialists / consultants, and other stakeholders, in collaboration with the CARPO Representative.

 

 

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

 

 

VI.     WWF's Mission and Values:

 

1.      It is part of every staff member's terms of reference to contribute to WWF's mission. WWF's mission is to stop the degradation of the planet's natural environment and to build a future in which humans live in harmony with nature, by:

-    conserving the world's biological diversity

-    ensuring that the use of renewable natural resources is sustainable

-    promoting the reduction of pollution and wasteful consumption.

 

2.      It is also part of every staff member's terms of reference to embody WWF's  values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, Persevering & Delivering Results.

 

 

Applications including a cover letter and a CV should be sent by email to: RecruitCCPO@wwfcarpo.org latest on April 3^rd, 2010.

 

NB : Female candidates are strongly encouraged to apply; Only preselected candidates will be contacted.