Executive Assistant

We are now looking for an Executive Assistant at our head office in Sheung Wan, Hong Kong:- 

Job Responsibilities 

• Provide full secretarial and administrative support to the CEO and other Directors as required

• Conserve CEO’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications

• Coordinate travel and accommodation arrangements, appointments, meetings and public appearances for the CEO

• Prepare meeting materials and agenda, record minutes and manage follow-up actions

• Coordinate the organization of animal welfare conferences, which requires monitoring logistics, updating the website, scheduling panels and presentations as well as liaising with international delegates

• Respond to correspondence and general enquiries in a responsive and tactful manner

• Provide basic general administrative support as required, such as filing, photocopying, faxing, mailing and preparing payment vouchers

• Serve as an effective internal and external communication bridge

• Handle ad-hoc projects and any other duties as assigned