The U.S. Green Building Council seeks an Executive Assistant for the Office of the CEO, reporting directly to the Chief of Staff. The position will assist the CEO and his Chief of Staff in conducting their work by providing comprehensive and proactive support in areas that include research, correspondence, communication, scheduling, logistics, and administrative tasks. This is an opportunity to join the team of an internationally recognized leader of a dynamic, exciting and growing nonprofit organization and play an important role in the advancement of the burgeoning green building movement.
Specific Responsibilities
- Anticipate and proactively address strategic needs of the office of the CEO
- Conduct research and provide briefing summaries on issues relevant to business attended to by CEO
- Streamline and enhance office of the CEO’s communications and correspondence by handling calls and written communications, including:
- Determine appropriateness and priority of each
- Ensure CEO receives important communications with contextual and background information
- Communicate on behalf of office of the CEO when appropriate
- Assist and support CEO in presentations and meetings, including taking minutes and notes
- Schedule and coordinate meetings, conference calls and events
- Arrange plans for local, national and international travel (upwards of 75 complex travel itineraries a year)
- Prepare expense reports and invoices
- Prepare documents and correspondence
- Perform general administrative tasks, such as filing and copying
- Other duties as assigned
Education and Training Requirements/Preferences
- High school diploma or equivalent required, Bachelor’s degree preferred
Experience Requirements
- Minimum 3 years experience working in an office environment; experience supporting top-level management preferred
Other Required Skills and Qualifications
- Excellent writing abilities in a variety of formats, including a mastery of grammar and style formatting
- Demonstrated abilities in research and resourcefulness
- Proactive in all aspects of work
- Demonstrated ability to quickly deliver on projects and tasks while maintaining the highest standards of quality
- Excellent communication skills; including mastery, confidence and persuasiveness in speech
- Excellent computer and typing skills, including superior knowledge of Outlook and entire MS Office suite of programs, including Word, Excel and PowerPoint
- Excellent "people skills" with ability to work well independently and as part of a hands-on team
- Experience in meeting planning and logistics
- Experience in handling complex travel arrangements and scheduling in a professional environment
- Proven trustworthiness and ability to maintain confidentiality of confidential and sensitive matters and information
- Excellent organizational skills
- Detail- and deadline-oriented
- Ability to handle multiple tasks simultaneously and manage competing priorities
- Ability to make the best decision possible with limited time and information
- Appreciation for and commitment to organization’s environmental mission
Application Instructions
Compensation includes an excellent benefits package, including 100% employer-paid premiums on healthcare and employer-matching 401(k) program. Please submit resume and letter of interest, with salary requirements and title of position applying for, via email to jobs@usgbc.org or fax to 202-478-5046, attn: Human Resources. Please indicate where you saw the posting for this opportunity. No phone calls please.
