Executive Assistant

 Job Title: Executive Assistant

 Position: 1 year CONTRACT, Full-time

 Reports to: International Program Director

 Salary:    Rs. 23,800 per month/Rs. 285, 600 per annum (Cost to the orgnization) 

 Location: Bangalore

 ABSTRACT

To assist the International Program Director by providing administrative support, diary management, ad-hoc research and in providing clear channels of communication both within and outside the organization. He/she will be energetic and a quick learner who is keen to be a part of campaigning organization.

KEY RESPONSIBILITIES

1. Administrative Support

 a. Manage all correspondence 

 b. Proactively manage the Director's schedule and diary

 c. Co-ordinate with administration and make the ED's travel arrangements

 d. Provide meeting support for internal/external meetings - planning and organizing meetings, taking minutes etc.

 e. Provide timely, well-organized background information for calls and meetings

2. Research and writing

a. Research key ad hoc projects/issues

b. Synthesize information and prepare briefs/summaries

c. Assist in preparation of presentations, talks and papers

3. Other responsibilities

a. Assist in keeping time commitments and completing tasks

b. Follow-up with internal and external parties to submit reports/documents

c. Any other duties as assigned by the International Program Director

JOB REQUIREMENTS

Experience

• At least 1-2 years experience in any organization in which you have displayed the required skills and abilities

Knowledge

• Ms Office, including Powerpoint, spreadsheet and word processing, email and internet
• Understanding of Greenpeace and its Campaigns (desirable)

Skills & Abilities

• Proven ability to organize: time management and personal workload planning
• A very good eye for detail with a systematic approach to work
• Ability to read large complex documents and learn new issues
• Excellent library, web and database research skill
• Excellent communication skills, both oral and written
• Ability to work cooperatively with people at all levels of the organization
• Ability to identify and clarify assumptions
• Reasonably numerate, to administer budgets
• Polite, professional, friendly telephone manner
• Excellent inter personal skills
• Confidentiality and discretion

Working Conditions

Whilst we generally follow reasonable office hours, the Executive Assistant is expected to be flexible to meet the demands of the job and his/her line manager.

To apply please email to hrrecrui@in.greenpeace.org your CV with a cover letter stating why you wish to work for Greenpeace.