Enrollment Assistant – Full-time

IMPORTANT:  This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders.  Other applicants need not apply.

 

Enrollment Assistant – Full-time

This position closes on Sunday, August 10th, 2014 at 11:59 PM.

Location: Missoula, MT

Definition: The Enrollment Assistant is responsible for assisting with the daily operations of enrollment procedures for Ecology Project International. Enrollment Assistant’s time is spent supporting the EPI team with school group and individual participant registrations, database entry, and medical review. The Assistant also provides support to recruiting, development, and program teams as needed with enrollment related tasks.

Accountability: The Enrollment Assistant reports to the Enrollment Coordinator.

Responsibilities:
Office Operations
• Coordinate paper file management for general EPI institutional documents and information
• Help to communicate program information to parents, participants, chaperones, and teachers
• Assist with mailings and other administrative tasks as requested
• Answer telephone calls in a courteous and professional manner. Direct calls to the appropriate parties or take messages
• Deliver, pick up, and distribute mail and faxes
• Prepare general marketing and program information packets upon request
• Provide administrative support to the Enrollment Coordinator
• Assist with coordinating weekly “Hands to Work”
• Assist Enrollment Coordinator with recruitment and coordination of volunteers for the EPI office
Participant Enrollment Process
• Work with the Enrollment Coordinator to ensure participants receive enrollment information packets, submit paperwork and payments in a timely manner, are prepared for EPI courses and receive excellent customer service
• Data entry of participant information
• Copy and prepare enrollment materials
• Support the medical review process as needed

Qualifications:
Required:
• The desire to make a difference in the world
• Excellent PC skills and experience with Microsoft Office standard applications, database experience is a plus
• Knowledge of general office procedures
• Excellent written and verbal communication skills
• Detail oriented
• Time management skills
• Ability to multi-task

Closing date: Sunday August 10, 2014

Schedule: The Enrollment Assistant will work 40 hours a week in our Missoula office.

Compensation: $26,000/year plus an excellent benefits package that includes paid time off, sick leave, holidays, health insurance, and professional development.

To apply e-mail your resume including references and cover letter to: melissap@ecologyproject.org