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EcoCo Life+ Project Manager

Reference 047-367  (Please mention Stopdodo/Environment Jobs in your application)
Sectors Nature Conservation (Terrestrial Ecology)
Type Fixed Term and Permanent Roles
Status Full Time
Level Senior Level
Deadline 07/09/2014
Company Name Scottish Natural Heritage
Contact Name
Website Further Details / Applications
Scottish Natural Heritage logo
Directory Entry :
Also Listing:

EcoCo Life+ Project Manager - July 2014 

REF 047-367

E Grade: Salary Scale - £31,903 to £39,715
Hourly rate if appropriate
Geographical Location
Specific Work Location
Other Location
Other Central Belt offices may be considered, with home working an option
Contract Type
Contract end date if temporary
1st March 2019
Working hours per week
Post this role will report to
Unit manager - Forth
Person to report to
Iain Rennick
Job Purpose Summary
The “EcoCo LIFE+’ project is an exciting and new habitat creation and restoration project in Scotland’s Central Belt for the ‘implementation of integrated habitat networks to improve ecological coherence across the Central Scotland Green Network area’. The project runs from September 2014 to August 2018 and is a £2.3m (€3.1m) LIFE biodiversity project funded by 8 partners including the EU.

As the main representative of the project coordinating beneficiary (SNH), the Project Manager will lead and be responsible for the overall management of this project in line within the approved LIFE+ funding application and the ‘LIFE Standard Administrative Provisions’, and be responsible for the servicing and maintenance of the project partnership, and leading the overall delivery of the project.

The post holder will have specific line-management responsibility for one SNH Project Coordinator (1 FTE) and one SNH Finance Officer (0.5 FTE).
Special pre-requisites that are required for this role are detailed below:
Disclosure Scotland
Detail of pre-requisite required (if applicable)
Key Responsibilities and Accountabilities
a) Lead and manage the project
To provide leadership in managing the overall project. This will include:

• the leadership, delivery, monitoring and overall management of the project according to EU grant agreement, the agreed project plan and EU common provisions;
• the servicing of the Project Steering Group through leading the production of quarterly reports and papers, and the organisation of quarterly meetings of the Group. Leading the liaison with the ‘External Monitoring Team’ nominated by the European Commission to ensure effective management of the Project, and the organisation of EC ‘missions’ to inspect and verify the work of the Project;
• leading the development , implementation, monitoring and maintenance of the systems and procedures which set out milestones, targets and reporting procedures for the duration of the Project, and is linked to the Budget and cash-flow;
• being responsible for the updating and monitoring of a risk assessment process for the Project;
• leading the implementation of evaluation and monitoring procedures and systems to track the projects outputs;
• leading and co-ordinating the monitoring and verification of approved work prior to payment of partner funding claims;
• the confirmation and monitoring of local Operational work for each Project Participant in collaboration with local LIFE Project Officers and any local liaison groups and as part of the framework for monitoring project outputs and expenditure.

b) Manage contracts
The postholder will:

• ensure the Memorandum of Agreement is implemented by the Project Participants as the agreed contractual framework within which the Project will be managed;
• establish other contracts necessary for undertaking the work specified in the Project in line with the obligations and conditions described in the relevant ‘LIFE+ Common Provisions’, and the submission of all such agreements and contracts to the European Commission. This will include the issuing of some contracts on behalf of partner organisations in accordance with the Memorandum of Agreement.

c) Financial management
The postholder will undertake:

• the operation of financial management procedures, including budgetary and cash flow monitoring, audit trail, the authorisation for payment of orders for work and payment of partner funding claims, all within the limits and procedures of SNH`s delegation framework;
• the organisation of independent financial audits of all claims for European Commission funding;
• the establishment, maintenance and monitoring of an overall Project Budget and Cash-flow Projection which sets out expenditure/income and cash flow for the duration of the Project

d) Lead on communications, promotion and publicity
This will include:

• the management and co-ordination of publicity and dissemination in collaboration with the Project Management Team, the local LIFE Project Officers, associated beneficiaries and co-financiers, including the organisation of the project final seminar;
• liaising with respective PR advisers of SNH and the associated beneficiaries over media and press opportunities and ensure the effective promotion and dissemination of project activities by SNH and associated beneficiaries;
• overall promotion of the Project, liaison with external interest groups including the development of links with other LIFE projects, and advocacy between the participants and the European Commission;
• developing and maintaining good relationships and communications with project beneficiaries and other parties to support project delivery and matrix management of project staff.

e) Lead project reporting and claiming
This will include:

• the preparation and submission of progress reports, operational plans, interim reports, financial statements, final reports and funding claims to the European Commission as specified in the reporting schedule in the revised Project plan;
• leading on the the provision of quarterly progress and financial reports to the Project Steering Group, and regular financial profiles and financial information to SNH.

f) Training

• taking a lead on the provision of training and ongoing support to Project Staff and Participants in the procedures for record keeping, reporting and claiming funding;
• leading on the participation in demonstration events to disseminate the results and techniques of the Project to a wide variety of stakeholders;
• the identification and provision of appropriate training to Project Staff to support delivery of project activities.

g) Staff and resources management

• the direct line management of a Project Co-ordinator (1FTE) and a Finance and Administrative Officer (0.5FTE), including the provision of work plans, annual job appraisals, and job description reviews with these staff.
Competency 1 - Technical and Specialist Skills & Knowledge - Essential criteria
1. Project management experience and expertise – demonstrating ability to achieve agreed outputs and outcomes to agreed specifications.
2. A degree in ecology, environmental science or similar.
3. Leadership – ability to set a clear direction for the project team and to inspire and encourage them to achieve agreed objectives.
4. A proven ability to manage and support staff to meet targets – including performance management, staff development, team motivation, delegation, quality assurance, prioritisation and workload management.
5. Ability to motivate and manage staff working in dispersed locations.
6. Ability to manage budgets, understand and use financial management information and databases to best achieve the project’s objectives.
7. Communicate clearly and persuasively – orally and in writing.
8. Experience of working in partnership with other funding partners, agencies and land managers to achieve natural heritage outcomes.
9. Knowledge of EU funding and reporting requirements.
10. Good computing skills (including Word, Excel, Powerpoint, and databases (such as Access)).
Competency 1 - Technical and Specialist Skills & Knowledge- Desirable criteria
1. Practical knowledge of habitat creation, restoration and management including peatland, wetland, agricultural and urban habitats.
2. Knowledge of the concepts of habitat connectivity and ecological coherence, and their relationship to landscape scale initiatives and EU Habitats directive Article 10.
3. Experience of using GIS (in ArcView or equivalent) to produce maps and perform spatial analyses.
Competency 2 - The Working Environment
Getting things done in the day-to-day working environment

Competency 3 - Working with People
Getting things done with and through others

Competency 4 - Activities and Operations
Planning and doing the work, solving problems, making decisions

Competency 5 - Managing Self
Realising your potential, learning and developing, working with change

Proposed Start Date
3 Nov 2014
Interview Date (this date may be changed due to unforeseen circumstances)
22 Sep 2014
Closing Date
7 Sep 2014
Contact details for further information on this vacancy
The interview will be held on either the 22nd or the 24th of September.

For further information regarding the post please contact Phil Baarda, email: phil.baarda@snh.gov.uk, Tel: 0044 (0)1463 725 208 or
0044 (0)7786 662 406

For further information regarding the application process please contact Nikki Hossack, HR Sevices, Scottish Natural Heritage, Great Glen House, Leachkin Road, Inverness, IV3 8NW. Email: recruitment@snh.gov.uk, Tel: 01463 725182
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