IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
Overview: The Development Systems Administrator fulfills key administrative and operational needs of the Development Department.
Key Responsibilities:
1. Financial Tracking and Reporting
a. Track departmental revenue and expenses, working closely with Finance to ensure accurate revenue processing and reporting.
b. Produce pipeline reports to support fundraising team activity and to inform revenue projections.
c. Ensure proper documentation and processes are observed by Development team members in the allocation and acknowledgement of funds.
d. Direct and supervise the Data Co-ordinator on revenue recording.
2. Constituent Database Management
a. Lead the integration of Evergreen’s current constituent databases (Raiser’s Edge, Blue State Digital, Camp Brain and Salesforce).
b. Oversee use of donor database, including training and inter-departmental requirements as required.
c. Recommend and implement database standards, use guidelines and policies.
d. Ensure active and ethical data collection through all means.
e. Train and supervise the Data Co-ordinator.
3. Administration Support
a. Assist with administrative needs across the department, including meeting arrangements, helping with the production of departmental reports, filing, correspondence, etc.
b. Assist Managers and the Director with departmental HR needs, such as vacation tracking, completing the annual performance review cycle, tracking the professional development budget, etc.
c. Assist with information gathering from Evergreen departments necessary for fundraising and donor stewardship.
d. Standardize and systematize department-wide requirements (ex. Thank you letters).
e. Manage and assist in developing departmental policies and procedures.
f. Supervise volunteers fulfilling administrative roles.
Competencies: The incumbent must demonstrate a meticulous attention to detail and the ability to juggle multiple demands at once.
Models Evergreen’s Core Values: Collaboration, Innovation, Accountability, Systems Approach
Position-Specific Competencies:
• Analytical/Decision Making/Problem Solving skills. Draw insightful conclusions from information. Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of EG. Assess difficult situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Attention to detail. Does not let important details slip through the cracks.
• Customer-focus. Anticipate, understand, and respond to the needs of internal and external customers/donors to meet or exceed their expectations and receives positive feedback from internal and external customers/donors.
• Flexibility/adaptability. Flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency. Adjust quickly to changing priorities and conditions. Cope effectively with complexity and change.
• Planning/Organization/Project Management. Determine strategies to move the organization forward, set goals and focus on priorities, create/implement action plans/budgets, document, evaluate, learn.
Qualifications:
• College or university level education
• Five to ten years experience in administration and/or database management.
• Superior knowledge of Raiser’s Edge essential, and working knowledge in other databases an asset.
• Familiarity with Crystal Reports an asset
• Experience with MS Excel and other relevant programs.
• Knowledge of accounting
Working conditions:
• Regular hours, Monday-Friday
Terms of contract: full time
Cover letters and resumes can be submitted
By e-mail to humanresources@evergreen.ca.
Please Reference “Development Administrator” in the subject line
By Mail to Attention: Human Resources
Centre for Green Cities, Suite 300
Evergreen Brick Works, 550 Bayview Avenue
Toronto, Ontario M4W 3X8
No phone calls please.
Evergreen welcomes applications from persons of diverse backgrounds and is an equal opportunity employer. We sincerely thank all candidates for their interest, however, only those selected for an interview will be notified.
