With world attention focused on both the environment and the economy,Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. This leading green group, with programs from Boston to Beijing, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and a focus on results are a way of life.
Overall Function
Reporting to the Director of Planned Giving, the Development Coordinator is responsible for administrative, data-related and communications tasks for the Planned Giving and Donor Communications groups within EDF's Development department.
Key Responsibilities
- Maintain the Development project space and disseminate Donor Communications information to Development staff. Establish systems and procedures to capture and store relevant information in an easily accessible manner. Train Development colleagues in the use of the Development project space, troubleshooting problems and serve as a resource for staff.
- Create, maintain and improve planned giving project space and donor database information.
- Create, run, and distribute reports to track and manage planned giving goals.
- Coordinate all aspects of hard copy and electronic donor mailings, including pulling and editing of lists and ensuring mail content and campaign codes are promptly uploaded.
- Draft charitable gift annuity proposals, tax letters, acknowledgments and estate letters.
- Create new templates for Planned Giving donor communications.Track open estates to ensure timely follow-up with executors and the collection of estate gifts.
- Manage the annual report donor listing process from creation, through review, to final publication.
- Develop and implement workflow systems to enhance efficiency of operations through use of project space tools and Common Ground database.
- Process gifts in accordance with established procedures.
- Handle mail and phone inquiries, including planned giving toll-free line, department email addresses, and Common Ground cases.
- Track and process donor communications and planned giving invoices.
- Make travel arrangements and complete expense reports for Donor Communications and Planned Giving teams.
- Schedule and coordinate program presentations for Development.
- Support Donor Communications and Planned Giving writers as needed, for example with proofreading, formatting, tables, and photo searches.
- Participate in department-wide initiatives, projects, meetings, retreats and other duties as assigned.
Qualifications
The ideal candidate will have:
- Bachelor’s degree
- At least 3 years’ work experience
- Proficiency with Microsoft Office; demonstrated expertise in Excel
- Experience with fundraising databases and report-writing software strongly preferred
- Experience with Microsoft SharePoint and pgCalc planned giving software preferred
- Crackerjack organizational skills and a can-do, self-starter attitude
- Eagerness to work in a fast-paced work environment — and ability to get up to speed quickly, solve problems independently, and juggle multiple assignments on deadline
- Strong oral and written communication skills
- Motivation to develop relationships and work collaboratively across the department and the organization
- Experience with Common Ground a plus
Due to the volume of employment applications and queries received, EDF is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.
Environmental Defense Fund is an Equal Opportunity Employer.
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