IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
Summary of Role:
As the Team Assistant, Services, you are responsible for active and efficient administrative support for the day-to-day operations of the Services Department including, but not limited to support to the Field Operations Manger.
Responsibilities:
- Provide appropriate and active support to the Services Department and organization for services-related administrative activities. Assist in management of the O&M building.
- Responsible for complete travel arrangements for all non-managerial level Service Department employees.
- Coordinate international travel plans for all Service Department employees travelling to Europe for training and meetings.
- Demonstrate superior knowledge of Service employee policies including per diem, R&R, working hours, timesheets and the coordination with expenses.
- Process all Bi-Weekly Expense Reports: fact check, obtain Manager’s signature and submit to Headquarters efficiently.
- Maintain expense report tracker to monitor employee activity.
- Excellent working knowledge of SAP
- Create customer service orders within SAP and receive the Service Orders from work performed; subsequently entering time and checking materials after.
- Run monthly inventory reports within SAP to track parts and compare against Service Orders and actual inventory at the service points.
- Assist in completing “Goods Receipt” for received shipments made via Purchase Orders within SAP.
- Assist in creating Service Orders for all non-turbine work time.
- Support department with regards to SAP and MI implementation and issues.
- Serve as liaison between Service department employees and IT Department in Germany to order software, report problems and maintain proper file structure.
- Responsible for ordering new employee uniforms and PPE through Procurement department, retaining records of each employee’s expenditures.
- Consistently analyze and track uniform company obligations, invoices and costs.
- Point of contact for uniform and PPE vendors, as well as Nordex USA Procurement department.
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