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Working under the supervision of the UNDP Energy Team Leader in UNDP Ukraine and The State Energy Efficiency Agency of Ukraine, and working with the UNDP Regional Technical Advisor on Climate Change for Ukraine, the International Consultant - Technical Advisor (ICTA) will be responsible for providing high level and continuous technical advice and strategic guidance to the government (within the activities of the Secretariat on Energy Efficiency) to support the policy and institutional reform efforts in Energy Efficiency and Renewables field, including but not limited to the following:
Strategic and knowledge transfer responsibilities:
- Initiate and coordinate the delivery of high quality strategic policy advice (related to Energy Efficiency and Renewables domain) to key national counterparts in the Government and Parliament of Ukraine;
- Review draft legislation and regulations in the area of energy-efficiency and renewables and provide inputs and recommendations to strengthening the legislation;
- Help develop and exploit a network of advisors that may be divided into groups to focus on the strategies and ways to address the urgent issues specifically defined in the respective area of responsibility of the Vice Prime Minister and drafting the relevant documents;
- Help to transfer the UNDP knowledge and experience on energy management (in particular energy management information systems) to Ukraine with the goal of establishing a single nation-wide energy management system for public buildings for the entire country;
- Analyze the situation in Energy Efficiency and Renewable Energy sector of Ukraine and define the priorities to be urgently addressed within the sector reform and activity of the Energy Efficiency Fund of Ukraine;
- Develop the vision and business strategy and operating norms of the Energy Efficiency Fund in Ukraine, in accordance with the best available experience and approaches in order to ensure achievement of goals and objectives; submits these for comment by the Government of Ukraine and for subsequent approval;
- Suggest the legal structure of the Energy Efficiency Fund that will be acceptable for external investors and donors to participate in the Fund’s activities;
- Help ensure sustainability of the national Energy Efficiency Fund through suggesting the key sources of its financing, proposing initiatives and strategies for mobilizing national and donor resources in support of the work of the Energy Efficiency Fund.
- Model (predict and analyze) potential consequences/impact of the proposed changes to existing regulatory framework and initiatives aimed at mobilizing financing for the Energy Efficiency Fund and subsequent implementation of sustainable energy policies;
- Suggest and provide detailed description of the Energy Efficiency Fund potential products and services based on a thorough analysis of the situation on energy market and the key regulatory barriers (i.e. long procedure of the state budget funds allocations etc.);
- Help do develop a strategic approach to strengthening the public awareness on energy efficiency as a prerequisite of successful implementation of activities/measures to be supported by the Energy Efficiency Fund;
- Develop strong working linkages with the work of selected UNDP GEF projects (e.g – UNDP GEF bioenergy project in Ukraine and UNDP GEF Energy-Efficiency in Public Buildings project) and the work of the Energy Efficiency Fund including in particular better defining how these projects can work with and better support the work of the Energy Efficiency Fund;
- Assist to develop a network of selected institutional partners mainly in the EU and its neighborhood, able to collaborate on policy initiatives, advisory services, events and various forms of capacity building activities including fund raising assistance for proposals from other donors on energy efficiency.
Team responsibilities:
- Help coordinate the overall implementation of the Secretariat on Energy Efficiency, including delivery of planned activities and results, in accordance with the project concept, work plans and other joint agreements between the national counterparts and UNDP, and the Slovak Republic and other (potential) Donors;
- Review reports of national and international consultants engaged under the Secretariat on Energy Efficiency.
- Coordinate preparation of key reports and sectoral/sub-sectoral briefs where advice of the Secretariat on Energy Efficiency is solicited;
- Advise the Government of Ukraine on a regular basis on tactics, opportunities, parameters, and constraints for Energy Efficiency and Renewables sector policies development and Energy Efficiency Fund functioning;
- Support communication outreach that enhance knowledge dissemination and recognition of UNDP, Slovak Republic and EU as core partners of the Government and people;
- Ensure the development of cross-project linkages with other relevant UNDP, Slovak Republic and EU projects and programmes for mutually reinforcing impact.
Service responsibilities:
- Develop a knowledge management approach to help strengthen coordination of Energy Efficiency and Renewable Energy sector activities in Ukraine;
- Ensure capturing empirical evidence of available experiences that can serve to support or refute important policy hypotheses/suggestions;
- Write advisory papers to empower the Government of Ukraine with greater experience, options, and opportunities, as well as risks and lessons learnt related to government’s overall energy policy reform efforts and the Energy Efficiency Fund functioning it particular (including formulating its key parameters based on international best practice);
- Support the Government of Ukraine in partnership building with and mobilization of resources from the EU, non-government, private sector and international development partners;
- Support the Government of Ukraine with developing the ESCO market (Energy Service Companies) as a key tool to promote additional investment in energy efficiency in Ukraine;
- Assist the Secretariat Management Unit in development of relevant ToRs and mobilization of qualified national and international experts and organizations as needed to provide specific consultancy and advisory services;
- Represent the Secretariat on Energy Efficiency, as might be required, in any discussions with stakeholders and counterparts and at workshops and seminars;
- Performs other relevant duties as may be required under implementation of the Secretariat on Energy Efficiency.
Administrative Arrangements/ Consultant’s Work Place
International Consultant – Technical Advisor (ICTA) will work in close collaboration with UNDP energy team and Ukrainian Government energy efficiency team. The consultant will be responsible for all personal administrative expenses incurred while implementing this assignment, including office accommodation, printing, stationary, telephone and electronic communications, as well as provision of the report copies.
While on missions to Kyiv, ICTA will be provided with workspace, documents and information deemed necessary for this consultancy, interpreter (if needed) and local transport (for official meetings only) by the UNDP CO. The consultant will have to use his/her own computer and associated IT equipment and mobile devices. In case the consultant will have to lead and/or participate in some official meetings or events (round tables, workshops, conferences etc.) – all logistics and meeting service costs (interpretation services, conference facilities, catering and other related services) and liaison with local participants will be provided by the UNDP CO as well.
Work Schedule and Deliverables
Total estimated time for this consultancy is an estimated periodic input of 60 days over a period of 12 months.
The consultant is expected to provide the followng Deliverables:
Report 1 – Analytical report (situation analysis and priorities)
Content analytical report describing the situation in Energy Efficiency and Renewable Energy sector of Ukraine and defining the priorities to be urgently addressed within the sector reform and activity of the Energy Efficiency Fund of Ukraine which includes analysis of the main areas where UNDP can best transfer knowledge and share information.
Work effort: approximately 15 working days.
Timing: within 5 weeks after contract signature. An inception mission to Kiev is foreseen within this period (estimated 2nd or 3rd week after contract signature).
Report 2 – Draft vision and business strategy of the Energy Efficiency Fund in Ukraine
Content: draft vision and business strategy of the Energy Efficiency Fund in Ukraine, based on analysis of lessons learned and international best practices related to energy financial support mechanisms in other countries, including available experience and approaches in order to ensure achievement of goals and objectives set by Ukrainian Government.
Work effort: approximately 15 working days.
Timing: within 3 months after contract signature. A mission to Kiev shall be scheduled to present a Draft vision and business strategy of the Energy Efficiency Fund in Ukraine to national stakeholders (estimated period – Early April 2016).
Report 3 – Analytical report (on proposed structure, administration and operation of the Energy Efficiency Fund in Ukraine)
Content: well-justified analytical report describing proposed legal structure, sources of financing and products for the Energy Efficiency Fund in Ukraine, including suggested necessary legislative/regulatory changes/initiatives and expected/due consequences including in detail how the fund might work with ESCOs (energy service companies) and how it could increase the energy efficiency awareness among the general public and other stakeholders.
Work effort: approximately 15 working days.
Timing: within 5 month after the contract signature. A mission to Kiev shall be scheduled to present the Analytical report to national stakeholders (estimated period – June 2016).
Report 4 – on establishment of EMIS for Ukraine
Content: Report on how to best establish a single energy management information system (EMIS) for Ukraine.
Work effort: approximately 10 working days.
Timing: within 9 months after contract signature. A mission to Kiev shall be scheduled to present a Report on establishment of EMIS for Ukraine to national stakeholders (estimated period – September 2016).
Consultations mechanism established
Content: Established lateral (internal) interagency and public (external) consultations (communication) mechanism to coordinate various activities related to Energy Efficiency and Renewable Energy.
Work effort: approximately 2 working days.
Timing: during contract period.
Advisory support
Content: Review of and recommendations on the reports prepared by national and international consultants including substantive input to the state energy policy recommendations.
Work effort: approximately 3 working days.
Timing: within 2 weeks after receiving reports prepared by national and international consultants (during contract period).
Monitoring / Reporting Requirements
The documents should be submitted in electronic and paper form in English and/or Russian. The format of the documents should be agreed with UNDP and the Government of Ukraine.
Important note: The scope limitation should not be a reason for non-performance under the assignment, or failure to support the establishment of Energy Efficiency Fund in Ukraine and coordination mechanism for Energy sector policies and activities in Ukraine. The scope of the assignment shall not in any way restrict the methodology / procedures / tasks or data the Consultant may wish to apply / use / perform or describe to produce the deliverables due under this assignment.
Payment Schedule
Payments under this assignment are delivery-based, i.e. payments are triggered by satisfactory submission (duly confirmed by UNDP) of specified deliverables. Any deliverable not meeting the requirements will have to be reworked and resubmitted at no additional cost to UNDP.
Payment will be made in 5 installments:
- 15% of total contract value upon satisfactory submission of Deliverable 1. Timing: 5 weeks after contract signature;
- 25% of total contract value upon satisfactory submission of Deliverable 2. Timing: 3 months after contract signature;
- 25% of total contract value upon satisfactory submission of Deliverable 3. Timing: 5 months after contract signature;
- 20% of total contract value upon satisfactory submission of Deliverable 4. Timing: 9 months after contract signature;
- 15% of total contract value upon satisfactory submission of Deliverable 5 and 6. Timing: upon completion of contract.
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