| Description |
WindEurope is seeking a Conference Programmes Officer (interim) to support the Conference Programmes Team in the Policy Division. This position is a fulltime CDD to cover maternity leave until July 2021.
Job purpose
- The main purpose is to develop programme content for WindEurope events (conferences, debates, workshop, webinars and public events, on- and offline) and coordinate the delivery of that content.
- The conference programme officer is responsible for producing high-quality, informative and user friendly conference materials, and improving the interactivity of events.
- Through the events, the conference programme team supports the association's advocacy efforts towards EU institutions and national governments, as well as business intelligence and member-oriented activities, to help positioning wind energy as the backbone of an electrified and decarbonised energy system.
Duties and responsibilities
Pre-event: programme setup
- Input into the planning of the programme setup for WindEurope events, manage the development of the programme including committee setup, abstracts review (if applicable), creation of sessions, invitations/notifications, preparation of sessions and online programme.
- Manage session chairs, presenters, event partners in close collaboration with advocacy, business intelligence and membership colleagues
- Manage the setup and preparation of sessions, including writing, sending and following up invitations, and briefing confirmed speakers and moderators. Liaise with and brief senior management as required regarding content and speakers.
- Draft and edit written communications (emails, guidelines…) and online tools (portals). Ensure clear communication and user-friendliness are a priority to for all conference related materials
- Provide informative content for website, newsletters, leaflets, printed programme and other relevant publications / materials.
- Liaise with events team to ensure conference logistics requirements are identified and delivered (e.g. Audiovisual and technical aspects, including definition of virtual event platform requirements, room requirements, hostesses, decoration, poster boards…).
- Identify new technologies, solutions and session formats with a view to enhancing interactivity and ensuring outstanding participant experience on- and offline.
- Act as a project coordinator for specific events as required.
During and post-event
- Ensure an effective working relationship between speakers room, AV/IT and online platform technicians, hostesses and conference room supervisors via briefings and supervision.
- Prepare and deliver briefings to chair / speakers of standard and plenary sessions, as required.
- Contribute to preparation of post-event debriefs and reports
Qualifications
Experience
- 3-5 years relevant experience in conference programme development in the events sector is preferred.
- Previous experience of the energy sector and/or membership-based organisation is an advantage.
- Previous experience with audiovisual content development (video/TV) and online events also an advantage.
Education
- Degree in communication or marketing but work experience is a valuable alternative.
Skills
- Excellent interpersonal communication skills (internal and external)
- Resistant to stress, able to deliver under highly time-constrained situations
- Discretion
- Proactive and flexible
- Committed to quality and result oriented
- Open to change and to take up challenges
- Able to have both a helicopter view and an attention to detail
- Project management skills
- Skilled user of MS office suite (word, excel, powerpoint…)
- Experience in using contact management systems
- Experience in running webinars and online events.
- Experience with audiovisual content development a plus.
Language skills
- Excellent written and spoken English
- All other languages an asset
Offer:
- Competitive remuneration package
- Challenging, international and enthusiastic environment
Note: only short-listed candidates will be contacted 3 weeks post-deadline
Deadline for applications is 30 September 2020.
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