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The Commercial Field Administrator acts as the assistant to and provides administrative, material planning, logistics, and purchasing support to the Commercial Construction Superintendent, acting in his behalf in a limited capacity. Responsible for tracking, receiving, and documenting all material shipped to/from site.
RESPONSIBILITIES
· Assist the Superintendent in performing job site duties, including:
o Arrange meetings with Superintendent and client representatives, building officials, contractors and vendors;
o Set up, organize, and maintain the job site offices, stores, and other facilities, ensuring posting of all company, health and safety, and legal notices
· Perform site administrative duties, including:
o Prepare and submit timesheets, per diem reports, and expense reports for all on-site personnel
o Coordinate receipt and disbursal of payroll and per diem checks
o Coordinate delivery of all material to site with Material Planning/Logistics
o Track all non-Bill of Material (BOM) purchases on material tracking tool.
o Control and issue Field Purchase Orders (FPO) for all local purchased material
· Responsible for all on-site construction material, equipment and supplies, including:
o Receiving, documenting, and storing all on-site deliveries received from suppliers, vendors, and REC Warehouses
o Coordinate loading/unloading teams for large delivery events, including modules, inverters, and balance of system (BOS)
o Verifying and coordinating receipt of material with Project Manager to ensure timely progress payments
o Control issuance of all materials and tools to on-site construction personnel
o Itemizing, documenting, preparing unused material and coordinating their return to vendors and REC Warehouse at job close-out
o Coordinating return material and tools shipments with Logistics and Commercial Resource Coordinator
o Assist Superintendent in job-site demobilization.
· FINANCIAL RESPONSIBILITY:
o The Commercial Field Administrator is responsible for accounting for and controlling the security of material and equipment valued between $1 - $2 million dollars on the typical commercial job. He/she is responsible for all field purchasing. He/she is expected to excercise critical judgment on best pricing on all local purchases. He/she is accountable for the security of job site tools during the duration of the project.
· DECISION MAKING & PROBLEM SOLVING:
o The Commercial Field Administrator needs to be capable or working independently and resourcefully in challenging construction site environments and must have good cost-control decision-making abilities and judgment.
· CONTACT WITH OTHERS:
o All team members within the Commercial Construction, Project Management, Engineering, Demand Planning, Logistics, Purchasing, Warehousing, Human Resources, and Payroll.
· DEGREE OF AUTONOMY: Works under general supervision of the Commercial Construction Superintendent, sometimes responds directly to the Commercial Construction General Superintendent and Project Manager.
· ADDITIONAL RESPONSIBILITIES: Sometimes the Commercial Field Administrator will be the only person on a job site. Commercial Field Administrators are expected to work at the jobsite during normal working hours; however, they may have to work outside these hours to meet the numerous recurring and many one-off deadlines.
· Level I will generally be utilized for employees transferring into the position of Commercial Field Administrator from another MSE/AEE/REC position, who meet the basic requirements of the job, or others from outside the company with 0 to 2 years experience performing this combination of tasks and responsibilities
REQUIREMENTS
· Two or more years of college education or higher, college graduate preferred
· Experience in wholesale material inventorying, shipping, or both
· capable or working independently and resourcefully in challenging construction site environments and must have good cost-control decision-making abilities and judgment
· Working knowledge of electrical and construction materials, equipment, and components and general construction practices
· Demonstrated computer aptitude
· Required certifications/licenses:
o Driver’s license in good standing
o Qualified on standard forklift and reach forklift
· Significant skills with computer and other office technology
· Proficient with software programs such as Microsoft Office
· Critical Thinking and the ability to solve problems
· Handle confidential/sensitive information with discretion
· Operate all tools and equipment either rented or owned
· Able to communicate and act professionally with everybody
· Excellent oral and written communication skills
· Proficient in spelling, punctuation, grammar, basic business math
· Exercise Good judgment
· Organizational skills
· Customer service skills
REC Solar conducts drug tests and background checks on all final candidates. It is a requirement to have a valid drivers license, acceptable driving record and background check, and clean drug test results.
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