Alaska Operations Coordinator

The Operations Program Coordinator is responsible for performing multiple administrative functions for the Alaska Program. S/he is responsible for the day-to-day administration of the Anchorage Field Office, including scheduling and coordinating logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications and reception. The Coordinator serves as the local Information Systems resource person, providing first-line troubleshooting and support to staff and other IS tasks as assigned. S/he will manage logistics for board meetings and assist with trustee management. S/he leads the recruitment and training of program volunteers, and coordinates volunteer activities. In addition, the Coordinator may perform Human Resources and Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets.  S/he applies established processes and practices in order to improve effectiveness and documents program procedures for reference by staff. S/he will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. The Coordinator may handle inquiries about business unit activities and assist in the development of correspondence and program materials, including managing website content. S/he will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of the supervisor and State Director with internal and external sources, including staff, donors, vendors, and business relations in order to coordinate arrangements, convey information, and ensure successful execution of the Alaska program

• Demonstrate sensitivity in handling confidential information.
• Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
• Duties are performed under general supervision and established guidelines.
• Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking.
• Identify routine problems and utilize existing resources for resolution, refers difficult questions and problems to supervisor.
• Make day-to-day decisions within the scope of work assignments and prioritize work independently.
• Serve as a team member for assigned projects.
• Willingness to travel, work overtime, and work evenings and weekends as needed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

• Bachelor’s degree and 1 year experience or equivalent combination.
• Experience supporting information technology systems such as computers, phone systems and networks.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience performing one or more administrative processes.
• Experience working and communicating with a wide range of people.

PREFERRED QUALIFICATIONS

• Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems.
• Ability to apply research skills.
• Ability to write and edit written materials for use with program communications and special events.
• Database skills, including managing and tracking data, and producing reports.
• Experience providing information technology support.
• Website design and maintenance skills.
• Facilities, building or physical plant management skills. Vendor account management skills.
• Excellent “customer service” skills and focus.
• Experience, coursework, or other training in relevant field.
• Strong organizational skills and attention to detail.

To apply to position number 42790, submit resume and cover letter as one document. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on February 4, 2015.

Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.

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