Administrative Officer at the EFI Barcelona Office

Administrative Officer at the EFI Barcelona Office, Barcelona, Spain (deadline 12.03.2014)

23.02.2014

The European Forest Institute (EFI) is an international organization with 25 European member countries, and around 130 Associate Member institutions. EFI’s Headquarters is located in Joensuu, Finland. EFI has several offices across Europe, and a FLEGT office (Forest Law Enforcement, Governance and Trade) in Kuala Lumpur, Malaysia.

EFI hosts the EU FLEGT Facility and the EU REDD Facility, which support partner countries, the European Commission, EU Delegations and EU Member States in the implementation of the EU FLEGT Action Plan and REDD+ activities.

EFI is looking for an Administrative Officer in Barcelona to reinforce the FLEGT and REDD Unit’s Internal Support team. The working language of the Institute is English.

Tasks and Responsibilities

The Administrative Officer is a member of the FLEGT&REDD Internal Support team and provides administrative support to the Unit especially in travel administration.

The main duties of the Administrative Officer include the following:

• Provide support and expertise to the team members on travel arrangements including visa application processes
• Process travel claims and keep an overall view of the team’s travel schedules and travel expenses
• Provide user support and training to the team members on the use of travel software
• Administrative assistance in tendering processes
• Administrative assistance when checking and preparing financial reports
• Execute other administrative tasks as assigned

Qualifications

• Minimum of 3 years working experience in a similar position
• Fluency in spoken and written English and Spanish , French skills are an asset
• Basic knowledge of bookkeeping
• Excellent command of MS Office software, good computing skills and a willingness to learn specific IT-solutions (e.g. intranet, software) used at EFI
• Knowledge of travel software is an asset
• Service attitude and flexibility; experience in working in a multinational environment is an asset
• Excellent organisational skills, ability to multi-task
• Ability to work under pressure and be flexible as part of a small team
• Secretarial college diploma or a Bachelor’s degree in a relevant field (e.g. business administration

Duty station

The Administrative Officer will be based at the EFI Barcelona Office in Barcelona, Spain.

Employment conditions

The Administrative Officer will be an EFI staff member. The initial duration of employment will be until the end of 2015 with a possibility of extension. EFI offers an inspiring, dynamic international and multicultural working environment, varying duties and opportunities to learn new skills.

Interested candidates are requested to send an application letter and CV by 12 March using our online application form. If it is not possible for you to apply online please send your application to: Human Resources Office, EFI, email: efi.hr@efi.int.

For more information about the post please contact Ms Niina Verkerk, Internal Support Team Leader (FLEGT&REDD), phone +34 663 62 5851, email: niina.verkerk@efi.int.