Administrative Coordinator

The World Resources Institute’s Markets and Enterprise Program (MEP) is seeking a highly-organized, assertive and detail-oriented individual to support its diverse team. This is an excellent position for someone seeking to gain program management and administrative experience as well as exposure to MEP’s work to harness markets and enterprise to expand economic opportunity and protect the environment.

The Administrative Coordinator will provide support to the Markets and Enterprise Program Director, Objective Directors, and 15-person team on a variety of administrative and logistical activities including financial management, database management, scheduling coordination, publications management, and events coordination. The Administrative Coordinator will report to the MEP Program Coordinator.  

The Administrative Coordinator will work with the MEP Program Coordinator to provide administrative, financial, and operational support to the Markets and Enterprise Program. Responsibilities will include:

• Provide administrative support to the MEP Program Director and two Objective Directors (e.g., schedule appointments, make travel arrangements, file expense reports, take phone calls, draft correspondence, etc.).
• In collaboration with program staff, assist with internal financial management including preparing project and proposal budgets, reviewing project expenses, processing contracts and payment requests, and supporting financial tracking and reporting efforts.
• Assist in budgeting, subgrants administration, and administrative support for New Ventures’ (WRI’s center for environmental entrepreneurship, part of MEP) partner offices in Brazil, China, Colombia, India, Indonesia, and Mexico.
• Help manage and maintain the program’s constituent database, including adding and revising contacts, updating communications information, and responding to data queries.
• Serve as a point of contact for internal and external requests for MEP-related information.
• Help organize internal and external meetings, workshops, and conferences; take minutes and track follow-up as necessary.
• Support ongoing efforts to improve MEP’s administrative systems and processes. Assist with streamlining and maintaining MEP’s paper and electronic filing systems.
• Assist with recruiting staff and interns and provide orientation and training as needed.

• Undergraduate degree preferably in management, business, public administration, or a related field, with an excellent academic record.

• Highly-organized, assertive and detail-oriented with a strong interest in program administration/coordination and at least 1 year of relevant work experience.
• Experience with, or demonstrated aptitude for, financial management – understanding of basic accounting principles and experience in developing, monitoring, and reporting on budgets.
• Experience with database management (familiarity with Raiser’s Edge a plus).
• Strong written and verbal communication skills.
• Demonstrated capacity to work well under pressure and successfully manage multiple deadlines and competing demands.
• Strong computer skills including high level of comfort with Microsoft Office (especially Outlook, Word, Excel, and PowerPoint), web-based communications (e.g., Skype, GoToMeeting, etc.), and Internet research.
• Commitment to WRI’s mission and values and interest in the positive role business can play in solving the world’s most pressing environmental and development challenges.

• The ability to work with a diverse team that spans different cultures, nationalities, and time zones. International experience and multiple languages a plus.

Position Reports to: Program Coordinator, Markets and Enterprise Program

Location: Washington DC

Compensation: 38k – 40k depending upon qualifications

Application Deadline: Applications are reviewed and decisions are made on a rolling/daily basis.  Interviews will be conducted as the most qualified candidates are identified.

To Apply: Please send a resume, cover letter and writing sample. All applications must be made online at www.wri.org/jobs. 

The World Resources Institute is an Equal Opportunity Employer. It is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, gender, national origin, age, citizenship, marital status, sexual orientation, parental status, or disability.  For more information on WRI, please visit our web site at www.wri.org.

The World Resources Institute (WRI) is an environmental think tank that goes beyond research to find practical ways to protect the planet and improve people’s lives.  WRI focuses its work on four basic goals:

• People & Ecosystems.  Reverse rapid degradation of ecosystems and assure their capacity to provide humans with needed goods and services.

• Climate, Energy & Transport.  Protect the global climate system from further harm and help humanity adapt to a changing climate.
• Markets & Enterprise.  Harness markets and enterprise to expand economic opportunity while safeguarding the environment.
• Governance.  Empower people and support institutions to foster environmentally sound and socially equitable decision-making.