Administrative Assistant

Ecology and Environment, Inc. is a fully integrated environmental consulting firm whose underlying philosophy is its worldwide commitment to supporting sustainable development through responsible environmental stewardship.  We are seeking a part-time (24 hours/week) Administrative Assistant for our Salt Lake City office.

This position will be responsible for assisting environmental professionals by providing administrative and word processing support, project tracking and data entry.  Our successful candidate must be a dependable and reliable self-starter with excellent organizational and interpersonal skills.

Responsibilities:

• Provides administrative support for multi-disciplinary environmental professionals.
• Analyzes unit operating practices such as record keeping systems, forms control, office layout, and staff requirements, creating new systems, or revising established procedures.
• Locates and compiles information; formats reports, graphs, tables, records and other sources of information. 
• Assembles and categorizes facts and figures for written computation and calculations.
• Word processing including arranging, typing, proofreading, inserting graphics and collating environmental documents from original notes, drafts, or previous versions.
• Works closely with off-site corporate office and project managers in the field.  Coordinates meetings and other staff functions.
• Coordinates collection and preparation of project reports. 
• Tracks projects and invoicing.
• Answers phones and greets visitors. 
• Maintains confidentiality.
• Tracks and coordinates incoming and outgoing mail.
• Photocopying, filing, purchasing and other duties as needed.

Requirements:

• Associate’s Degree in Office Administration, Administrative Assistant, Word Processing or related discipline preferred.
• 3 – 5 years of administrative or word processing experience in a professional office environment; experience in environmental consulting preferred.
• Experience with invoicing, payables, and receivables desired.
• Excellent written and oral communications skills including good phone etiquette and strong typing, editing, and grammar skills.
• Excellent computer skills; must be proficient in Microsoft Office (Word, Excel, Outlook, Power Point) and internet research; experience with Publisher, Adobe, WinZip, and other online functions preferred.
• Excellent interpersonal skills with the ability to work independently and as part of a team.
• A high degree of attention to detail, strong organizational skills and ability to multi-task.
• Self-starter and highly motivated individual
• Experience with images / graphics / graphic arts for printed and electronic media a plus.  
• SAP experience a plus

E & E is its people. We are a knowledge based culture with an integrated staff of more than 85 scientific and engineering disciplines—a group of innovators who pave the way in implementing environmental solutions.  E & E has been dedicated to environmental conservation and enhancement since our founding in 1970.  Our vision for the 21st century is to continue our tradition of leadership in implementing environmentally sustainable practices.  At the end of the day, we know that the world is a better place because of our work.  E & E offers opportunities for growth in a team-oriented environment, with a competitive benefits package. 

Please view our website at www.ene.com to apply on-online. Local candidates preferred. Ecology and Environment, Inc. is an EEO/AA employer.  M/F/V/D