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Administrative Assistant

Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Sustainability, Climate, CSR, EMS
Location New Mexico - America North
Town/City Albuquerque
Salary Additional Information We offer a very competitive salary and benefits package, including a pension plan
Salary Range Dependent on Experience
Type Fixed Term and Permanent Roles
Status Full Time
Level Mid Level
Deadline 31/08/2008
Company Name Wilderness Society
Contact Name HR
Email deanna_archuleta@tws.org
Website Further Details / Applications
Wilderness Society logo
Directory Entry : Conservation Jobs with Wilderness Society: We are the leading American conservation organization working to protect our nation’s shared wildlands. You can visit thier site for more details on their jobs. For similar wilderness roles check out our ecology and wildlife section at environmentjobs.com
Also Listing:
IMPORTANT:  This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders.  Other applicants need not apply.


The Administrative Assistant is responsible for the overall administrative operation of The Wilderness Society's Southwest Regional Office, including day-to-day supervisory responsibility for interns and volunteers, assistance with the Southwest Program's priority programs and such other tasks as are necessary to ensure that the office functions effectively.

Duties & Responsibilities

  • Manage and perform general office administration; establish and maintain filing systems; manage vendors and negotiate contracts; acquire and maintain office equipment and supplies, and assist with correspondence.
  • Pay bills, maintain checking account, prepare monthly expense reports, and maintain accurate financial records documenting Southwest Regional Office and Regional Program expenditures over time.  Assist the Southwest Regional Director in the preparation and monitoring of annual budgets.
  • Assist with and coordinate special events, member action alerts, email action alerts, web site information, media contact lists, public outreach, and marketing partnerships with businesses.
  • Maintain, acquire, and upgrade as required the office computer systems, in coordination with local network support vendor and the Washington, DC office.
  • Support the Southwest Regional Office in the collection of media clips, documents, and key information for use by Southwest as well The Wilderness Society's Washington, DC office. Establish and maintain a schedule of routine transmissions and communications. 
  • Support the Southwest Regional office staff on priority programs including research, attending public hearings/meetings, meeting with agency representatives on issues pertaining to the Southwest program, and dealing with public requests for information.
  • Assist the Southwest Regional Director to maintain consistent communications with donors and institutional funders by maintaining donor database and generating periodic correspondence.
  • Other tasks as identified and assigned by the Southwest Regional Director.


  • Position requires an experienced, highly motivated, well-organized professional who can work quickly with close attention to detail and priority with a minimum of supervision.  Ability to work effectively and diplomatically under pressure with a wide variety of people. 
  • Must have excellent administrative and computer skills and possess strong verbal and written communication skills, proven problem-solving abilities, and a friendly, positive attitude.
  • Must be a team player, willing to respond quickly and flexibly to changing events and work assignments in a dynamic and challenging work environment.
  • Prior office management experience is desirable, as is experience in planning and completing special events.
  • Applicants must have a solid working knowledge of computer applications and operating systems. 
  • Strong proficiency in the use of MS office i.e. WORD and EXCEL is essential. Experience with Netscape and Power Point is a plus.
  • Strong concerns for the environment a real plus. 

We offer a very competitive salary and benefits package, including a pension plan.  The Wilderness Society is an equal opportunity employer and actively works to ensure fair and equal treatment of its employees and constituents regardless of differences based on culture, socioeconomic status, race, marital or family situation, gender, age, ethnicity, religious beliefs, physical ability, or sexual orientation.

Please mail or email cover letter and resume to:

Deanna Archuleta
Southwest Regional Director
The Wilderness Society
600 Central SW, Suite #237
Albuquerque, NM 87102
No phone calls please.

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