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Title

Administrative Assistant HR & Finance

Posted
Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Sustainability, Climate, CSR, EMS
Location
Type Fixed Term and Permanent Roles
Status Full Time
Level Mid Level
Deadline 21/08/2013
Company Name European Climate Foundation
Contact Name
Website Further Details / Applications
European Climate Foundation  logo
Directory Entry : European Climate Foundation aims to promote climate and energy policies that greatly reduce Europe's greenhouse gas emissions and help Europe play an even stronger international leadership role in mitigating climate change. For jobs with ECF visit their website. For other jobs and careers in Climate Chnage and Sustainability visit www.environmentjobs.com
Also Listing:
Description

The ECF is looking for an Administrative Assistant to assist for 50% the HR department and 50% the Finance department. The role involves:
Human Resource
• Handling absence administration of employees, including reporting and filing necessary documents on personnel files.
• Recruitment: posting job adverts in collaboration with HR Manager; handling incoming applications; logistical organization of interviews and correspondence;
• Insurances: Handling all administration and updates of leavers/joiners for all ECF locations.
• Personnel files: to make sure all electronic personnel files are complete with required documents and up to date.
• Contract Management: Creation of new employment contracts and collect all necessary documents 
• Training sessions: communication dates, tracking attendees, organizing logistics
• Contact sheet: send monthly updated contact sheet and publish on CWKX (intranet)
• Maintaining and updating HR files and documents
• Evaluation process: collecting and chasing evaluation documents
• Audit: forwarding requested information to Finance for annual and mid annual audit.
• Communication with IT and Office Managers on new joiners/leavers
• Management temporary employment contracts
Finance
• Register the invoices into accounting system YOB and collect approvals of all invoices. Once approval is obtained putting in payment folder.
• Prepare Payment batch by checking invoice, registering in banking system and coordinating accounting information with external accounting agency.
• Filing the invoices and grants/reports /payments.
• Creation of folders and filing the original grants and grant acknowledgement letters into respective folders.
• Checking all cash claims and VISA statements and filing of them – also registering in YOB.
• Helping out with the creation, mailing and scanning of Grant Agreements to grantees


Required:
• At least one to two years of professional experience in administration; preferable with basic accounting knowledge.
• Strong administrative skills, excellent attention to detail;
• Ability to work discrete with confidential information;
• Ability to work well in a team but also to work independently and be managed at a distance;
• Solid computer experience with emphasis in Microsoft Office, especially Excel and Word. Experience with Mac an asset;
• Languages: Fluently English and Dutch.

The Administrative Assistant HR & Finance will be reporting to the HR Manager and the Finance & Grants Manager.

LocationThe Hague, The Netherlands 
Start dateAs soon as practicable 
CompensationCompetitive

To apply: Please send your CV and cover letter in English to employment@europeanclimate.org. Please indicate ´Recruitment – Administrative Assistant´ in the Subject line. Telephone calls will not be forwarded to the recruitment team. All candidates will however receive a written reply.

Application deadline: 21 August 2013

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