Administrative and Project Assistant at the EFIMED Office, Barcelona, Spain

The European Forest Institute (EFI) is an international organisation established by European States. EFIMED – Mediterranean Regional Office of EFI - aims to coordinate and promote research and networking on Mediterranean forests, forestry and forest products.

EFIMED promotes and conducts research, policy advice and networking activities as well as capacity building on key scientific priorities within the scope of the Mediterranean Forest Research Agenda (MFRA).

EFIMED is looking for an Administrative and Project Assistant to reinforce its team. The working language of the Institute is English.

Tasks and responsibilities:

The Administrative and Project Assistant will provide support in administrative tasks. 
In particular she/he will:

• Support in compiling EFIMED Annual Plan of Activities and Annual Reports
• Support in budgeting and follow up
• Invoicing and processing of invoices
• Assist in travel arrangements and claims
• Support in project administration (project proposals, financial issues, reporting, communication with partners, intranet development)
• Assist in events organization
• Maintenance of EFIMED mailing lists and EFIMED membership list
• Support to capacity building activities (SSVs, MMFN)

Qualifications:

• Minimum 2 year of work experience in similar field
• A suitable background education (commercial or business college)
• Excellent written and oral English and Spanish skills. Good knowledge of French is an asset.
• Computing skills: excellent command of Microsoft Office programmes; high willingness to learn specific IT-solutions (e.g. intranet, software) used at EFI
• Service attitude, flexibility and capability to work under pressure in a multinational working environment.

Duty station:

The employee will be based at EFI Barcelona (EFIMED Office) in Sant Pau Art Nouveau Site, Barcelona, Spain.

Employment conditions:

The employee will be an EFI staff member. The successful candidate will be expected to take up the post in September/October 2013. The initial duration of employment will be 1 year (full-time employment) with a possibility of extension. EFI offers an inspiring, dynamic international and multicultural working environment, varying duties and opportunities to learn new skills.

Interested candidates are requested to apply online by 31 July 2013. If it is not possible for you to apply online please send your application to: Human Resources Office, EFI, email: efi.hr@efi.int.

For more information about the post please contact Inazio Martínez, Head of EFIMED, phone +34-664.503.948, email: inazio.martinez@efi.int.