Administration Officer - Fundraising

What will you be doing? 
 
General administrative duties

• Handle all front office requirements such as telephone, enquiry, coordination etc
• Ensure office is clean and proper hygiene is maintained
• Ensure opening and closing of office on time and be responsible for handling office keys
• Ensure office equipment is regularly serviced
• Manage the petty cash of the office
• Maintain office filing and storage system
• Ensure adequate stock of office stationery is available at all times
• Regularly coordinate with the HR, Finance, Database & Supporter Relations team for various duties

Staff related duties

• Assist the Territory Manager by coordinating staff recruitment & training
• Maintain employee records for all the office staff
• Maintain attendance & leave records for the employees
• Maintain the staff incentive list & report back to Finance team
• Enter & keep all records of the financial supporters enrolled in the city

Other duties

• Allocate work to and oversee the duties of the Office Assistant
• Maintain records of supporter details to cross check with the database team to ensure we do not miss out on any info
• Prepare reports capturing the performance of the city and the staff, usually following existing report templates
• Other duties as assigned by the manager

What you need for this position? 

• Graduate in any discipline
• Basic knowledge of the front office and office administration and handling vendors/suppliers
• Basic knowledge of maintaining employee records & attendance
• Proficient in entering and maintaining data in Excel & typing office letters in MS Word
• Good negotiation skills with external vendors
• Fluent in English and Hindi
• Experience in handling petty cash

 
Details about the job
REPORTS TO:  Senior Territory Manager
LOCATION:   Chennai
RESPONSIBLE FOR: Office Assistant
COMPENSATION: Starting pay Rs. 388, 644 per annum(cost to organization)