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Administration Assistant, London

Reference   (Please mention Stopdodo/Environment Jobs in your application)
Sectors Sustainability, Climate, CSR, EMS
Location England (London & Greater) - UK
Town/City London
Salary Additional Information £22,000 to 25,000
Type Fixed Term and Permanent Roles
Status Full Time
Level Mid Level
Deadline 27/04/2012
Company Name ClientEarth
Contact Name
Email jobs@clientearth.org
Website Further Details / Applications
ClientEarth logo
Directory Entry : Environmental Jobs with ClientEarth. We work to protect the environment through advocacy, litigation and research. We use the best scientific and policy analysis when choosing strategic directions. Our legal action, whether in advocacy or in cases before courts and administrative bodies, is built on solid law and science.
Also Listing:

ClientEarth is a non-profit public interest environmental law organisation headquartered in London with offices in Brussels and Warsaw. We are seeking an experienced Administration assistant with the skills and organisational drive necessary to support our administration team in London.

The London administration assistant role forms part of a significant build-out of ClientEarth’s core administrative capacity. A strong administration team will lead internal communication within and between ClientEarth’s offices.

The successful applicant will be required to fulfil a broad and interesting range of duties, including:


Support the administrator in core administrative duties and assisting in the day-to-day running of theLondonoffice


Being a contact person for external enquiries, including answering the phone and sorting post


Supporting the management of the day-to-day relationship with our IT external consultant, and other suppliers


Travel booking, ordering stationery, supplies and small office equipment


Keeping track of invoices and working closely with the finance team inLondonto ensure suppliers are paid promptly


Provide support to the finance team to ensure data entry is completed on time


Maintaining induction materials for staff and interns inLondonand supporting theLondonadministrator in the management of the new starter process to ensure recruits have the necessary tools to begin work on day one


Assisting the Londonadministrator in maintaining and developing ClientEarth’s global office systems, including:
      o    contacts database
      o    document management system


Providing basic office support to our London legal team, including:
      o    managing and demonstrating document templates in Word and PowerPoint
      o    basic training in Word and PowerPoint
      o    printing and binding reports


Working closely with the administrators inLondon,BrusselsandWarsawto ensure consistency of approach across offices


About you:

Key soft skills: prioritisation, communication, organisation

You will have at least three years experience of administrative work. Previous experience with document management systems will be highly advantageous.

You will be highly organised and confident, with excellent written and verbal skills in English. You will be passionate about the environment.
A strong working knowledge of Word, PowerPoint and Excel is required. Experience with databases is an advantage, and a willingness to engage in IT-related tasks.
We are looking for a reliable, self-motivated individual who thrives in a team environment. The successful applicant will be solutions-oriented, able to bring imagination and initiative to the role, and will be comfortable working closely with senior staff, and with colleagues from throughoutEurope and beyond.

Start date
As soon as possible.

Depending on experience

To apply

Recruitment is open now and you should send your application as soon as possible and no later than 27th April 2012.

Please send us a CV and a cover letter, explaining your interest in joining ClientEarth and the contribution you believe you could make to the organisation. Please address your application to James Thornton, Chief Executive, ClientEarth, The Hothouse, 274 Richmond Road, LondonE8 3QWand send it by email to jobs@clientearth.org. Please include “ClientEarth London Administration Assistant role” in the email subject line, and identify the documents you are sending by including “[your name] cover letter” and “[your name] CV” in the file name.

If you have any questions about the role or recruitment process, please contact Patricia Del Rio (pdelrio@clientearth.org).


ClientEarth is a registered charity in the UK (company limited by guarantee, registered in England and Wales, company number 02863827, registered charity number 1053988 with a registered branch in Belgium, N° d'enterprise 0894.251.512). ClientEarth is an independent organisation funded by philanthropic foundations and individuals.

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