Accounting and Administration Assistant

Accounting and Administration Assistant
FLSA: Part-time, Non-exempt position
Supervised by: Director of Administration and Finance
Location: Minneapolis, MN
Hours: 30 hours/5 days per week; M-F

SUMMARY:
With limited supervision, assist the Director of Finance and Operations
and the Executive Director by performing multiple duties related to the
accounting and operational functions of the organization.

Represents the International Wolf Center in the most positive manner with
prospective, former and current members, donors, visitors, vendors and the
communities we serve.

Interacts effectively with a diverse group of staff, interns, volunteers
and other customers.

Learns and uses operating practices of the department and the International
Wolf Center.

Upholds the organizational mission.

Adheres to organizational standards of objectivity and scientific accuracy.

Handles confidential information with tact and discretion.

PRINCIPAL DUTIES AND RESPONSIBILITIES
The responsibilities of the Accounting and Administration Assistant may
vary depending upon the needs of the organization and will include:

Accounting 70%:

Preparation and recording of A/P, cash disbursements, AR, cash receipts,
bank deposits, and general journal entries. 35%

Reconcile retail end of month reports; record and pay monthly MN Sales Tax.
5%

Reconciliation of bank and credit card statements. 15%

Questions and investigates transactions that appear to deviate from normal
parameters.

Back-up Director of Administration and Finance for payroll as directed with
discretion.

Prepare aging AP and AR reports and reconcile monthly. Contact customers
as necessary. 5%

Generate financial reports from Quickbooks, spreadsheets and graphs as requested.
5%

Assist the Director of Administration and Finance with the year-end financial
audit. 5%

Operations 30%

Provide administrative support to the Executive Director, assisting with
email, scheduling, preparing letters and correspondence, and telephone support.
15%

Maintain and order office supplies and postage. 5%

Troubleshoot/maintain office equipment and technology, including telephones,
computers, internet, and printers.   5%

Provide assistance and coordination regarding company meetings and events,
including facilitating and ordering the menu, scheduling, invitation, reservation
and preparation of guest accommodations and the distribution and preparation
of board/committee reports.

Maintain corporate records, reports, and files in an organized manner. 5%

Perform special projects as requested

Follow established policies related to the job and make recommendations
for improving procedures and practices.

Contribute in increasing team efficiency by providing operational and administrative
support.

Other activities as determined by the Director of Administration and Finance
and Executive Director.

QUALIFICATIONS
Knowledge, Skills and Abilities necessary to perform the essential functions
of this position include:

Strong computer skills with proficiency in using Quickbooks, Microsoft Word,
Microsoft Excel.

Experience in Quickbooks POS system a plus.

Strong verbal & written communication skills.

Must be flexible and be able to perform within a changing environment and
able to multi-task and perform under deadlines.

Effective organizational and time management skills.

Able to prioritize work to consistently meet timelines.

Exercises good judgment and should be able to work with minimal direction.

Perform calculations such as addition, subtraction, multiplication, division
and percentages.

Demonstrated proficiency in use of standard office equipment, including
copier and fax.

Background analysis and department of motor vehicle check required.

ABILITIES

Must be able to sit at a computer and telephone for at least 80% of the
time

Must comprehend written and verbal instructions and have excellent ability
to read, write and communicate in English

Must have visual acuity and manual dexterity to perform the essential functions
of this position.

Ability to clearly communicate with the public.

Ability to lift and move 10 pounds.

Must have a valid Minnesota driver’s license.

The International Wolf Center’s mission is to advance the survival of wolf
populations around the world by teaching about wolves, their relationship
to wildlands, and the human role in their future. The world famous interpretive
center in Ely, Minnesota features daily presentations and field trips, an
award winning museum exhibit and a pack of ambassador wolves living in their
wooded territory. The Minneapolis office manages fundraising, membership,
communications and organizational administration. Visit www.wolf.org to
learn more.

TO APPLY
Email a cover letter, resume, salary history and salary expectations to:
careers@wolf.org The deadline for application is February 23, 2015, although,
application materials will be reviewed as they are received and interviews
may begin prior to this date of highly-qualified applicants.